Section R. 325.165 - Amendment, replacement, and removal of recordsRule 5.
(1) To protect the integrity and accuracy of the MCIR, information contained in the MCIR may only be amended, replaced, or removed as prescribed by these rules.(2) A provider who submits health information or the department may amend the information in the MCIR by providing the minimum information needed to identify the record, a valid authorization code, and the replacement information on a form or in an electronic format prescribed by the department.(3) A provider or the department may amend or update information in the MCIR by providing the minimum information needed to identify the record, a valid authorization code, and replacement or additional information on a form or in an electronic format prescribed by the department.(4) A subject of a record, the subject's parents, a provider who did not submit the information to be amended, or a legal representative of either the subject or the subject's parents may apply to amend information contained in the MCIR. An application shall be in writing on a form prescribed by the department and shall be accompanied by documentary evidence specified by the department to support the amendment. The department shall review the application and supporting evidence and either make the amendments or deny the request. An applicant shall be informed in writing of the denial and of the reason for the denial.(5) The department shall delete or replace birth registration information transmitted to the MCIR when original birth registration information is deleted or replaced by the department.(6) The department shall make immunization information inaccessible or reinstate immunization information from the MCIR upon receipt of a written request to make inaccessible or reinstate immunization information. The request shall be on a form prescribed or authorized by the department, be signed by the subject of the record, the subject's parents, or legal representative of the subject or the subject's parents and be witnessed as required in R 325.166(3).(7) If a parent or legal guardian requests that the department terminate its notices regarding required immunization for the parent's child, then the department shall terminate the notices. A request shall be in writing and may be submitted to the department or to a provider.(8) The department shall maintain a record of all changes to information in the MCIR, except for changes where the original birth information supplied by the department is deleted or replaced by the department. At a minimum, the record shall indicate the date of the change, the item changed, and the user who made the change.Mich. Admin. Code R. 325.165