Section R. 325.9053 - Quality assuranceRule 3.
(1) For the purpose of assuring the quality of submitted data, each reporting entity shall allow the department to inspect such parts of a patient's medical records as are necessary to verify the accuracy of submitted data.(2) A reporting entity which meets the standards of quality and completeness set by the department shall be subject to inspection not more than once every 2 years for the purpose of assessing the quality and completeness of reporting from the entity.(3) A reporting entity shall, upon request of the department, supply missing information, if known, or clarify information submitted to the department.(4) Upon mutual agreement between a reporting entity and the department, the reporting entity may elect to submit copies of medical records instead of inspection. Each copy of a medical record or part thereof submitted to the department pursuant to this rule shall be used only for verification of corresponding reported data, shall not be recopied by the department, and shall be kept in a locked file cabinet when not being used. Such copies shall be destroyed promptly following verification of the corresponding reported data or, if the reported data appears to be inaccurate, following clarification or correction of the reported data.(5) Both of the following provisions shall be complied with to preserve the confidentiality of each patient's medical records:(a) Each reporting entity shall provide to the department, for inspection only, all of the following records and reports:(i) Reports of tissue analyses which have been performed for the purpose of determining the presence or absence of malignant disease.(ii) Reports of radiological examinations performed for the purpose of determining the presence or absence of malignant disease.(iii) Reports of diagnoses of malignant disease and notations of the reasons for such diagnoses, including both the primary clinician's reports and consultation reports.(iv) Those parts of medical records which contain the specific information required to be reported.(b) A reporting entity shall not be required by this rule to allow inspection of any part of any patient's medical record other than those parts listed in subrule (3) of this rule. A reporting entity may allow the inspection of medical records from which parts, other than those specified, have been deleted, masked, crossed out, or otherwise rendered illegible.Mich. Admin. Code R. 325.9053