Md. Code Regs. 33.03.01.05

Current through Register Vol. 51, No. 22, November 1, 2024

Section 33.03.01.05 - Retention and Disposition - Statewide Schedules

A. Administrator to Develop.

(1) With the assistance of the Records Division and the State Archivist, the State Administrator shall prepare and obtain legal authorization to implement one or more Statewide retention schedules to govern the retention and disposition of all election-related records of the various boards.

(2) These Statewide schedules shall encompass, among other records designated by the State Administrator:

(a) Voted ballots;

(b) Unvoted ballots;

(c) Spoiled ballots;

(d) Ballot stubs;

(e) Voter authority cards;

(f) Precinct registers;

(g) Canvass sheets;

(h) Certificates of candidacy;

(i) Campaign finance reports;

(j) Absentee ballot applications and envelopes;

(k) Provisional ballot applications and envelopes;

(l) Petitions for nomination;

(m) Petitions for referendum;

(n) Election judges' forms, reports, and logs; and

(o) Pre-election proofing, testing, and certification documents.

B. Governing Law.

(1) The Statewide schedules shall be developed and implemented in accordance with:

(a) COMAR 14.18.02; and

(b) COMAR 14.18.04.

(2) Retention periods shall comply with all applicable federal laws, State laws, and this title.

C. Local Compliance. Each local board shall comply with the Statewide retention schedules established under this regulation.

Md. Code Regs. 33.03.01.05

Regulations .05 adopted as an emergency provision effective February 1, 2000 (27:5 Md. R. 579): adopted permanently effective April 17, 2000 (27:7 Md. R. 709)
Regulation .05A amended as an emergency provision effective July 23, 2008 (35:17 Md. R. 1483); amended permanently effective September 22, 2008 (35:19 Md. R. 1717); amended effective 43:4 Md. R. 333, eff.2/29/2016