Md. Code Regs. 31.05.11.13

Current through Register Vol. 51, No. 24, December 2, 2024

Section 31.05.11.13 - Requirements for Audit Committees

A. This regulation does not apply to:

(1) Foreign or alien insurers licensed in Maryland;

(2) An insurer that is a SOX compliant entity; or

(3) A direct or indirect wholly owned subsidiary of a SOX compliant entity.

B. The audit committee shall be directly responsible for the appointment, compensation, and oversight of the work of any accountant, including resolution of disagreements between management and the accountant regarding financial reporting, for the purpose of preparing or issuing the audited financial report or related work pursuant to this regulation.

C. The audit committee of an insurer or group of insurers shall be responsible for:

(1) Overseeing the insurer's internal audit function; and

(2) Granting the person or persons performing the function suitable authority and resources to fulfill their responsibilities if required by Regulation .14 of this chapter.

D. The accountant shall report directly to the audit committee.

E. A member of the audit committee shall be a member of the board of directors of the insurer or a member of the board of directors of an entity elected pursuant to § 1 of this regulation and Regulation .02B(3) of this chapter.

F. In order to be considered independent for purposes of this regulation, a member of the audit committee may not, other than in the member's capacity as a member of the audit committee, the board of directors, or any other board committee, accept any consulting, advisory, or other compensatory fee from the entity, or be an affiliated person of the entity, or any subsidiary of the entity.

G. If law requires board participation by an otherwise non-independent member, that law shall prevail and the member may participate in the audit committee and be designated as independent for audit committee purposes, unless the member is an officer or employee of the insurer or one of its affiliates.

H. If a member of the audit committee ceases to be independent for reasons outside the member's reasonable control, that person, with notice by the responsible entity to the Commissioner, may remain an audit committee member of the responsible entity until the earlier of the next annual meeting of the responsible entity or 1 year from the occurrence of the event that caused the member to be no longer independent.

I. To exercise the election of the controlling person to designate the audit committee for purposes of this regulation, the ultimate controlling person shall provide written notice to the commissioners of the affected insurers.

J. Notification of the election of the controlling person shall be made timely prior to the issuance of the statutory audit report and include a description of the basis for the election. The election may be changed through notice to the Commissioner by the insurer, which shall include a description of the basis for the change.

K. The election of the controlling person to designate the audit committee for purposes of this regulation shall remain in effect for perpetuity, until rescinded.

L. Audit Committee Reports.

(1) The audit committee shall require the accountant that performs for an insurer any audit required by this chapter to timely report to the audit committee in accordance with the requirements of SAS 61, Communication with Audit Committees, or its replacement, including:

(a) All significant accounting policies and material permitted practices;

(b) All material alternative treatments of financial information within statutory accounting principles that have been discussed with management officials of the insurer, ramifications of the use of the alternative disclosures and treatments, and the treatment preferred by the accountant; and

(c) Other material written communications between the accountant and the management of the insurer, such as any management letter or schedule of unadjusted differences.

(2) If an insurer is a member of an insurance holding company system, the reports required by § 1(1) of this regulation may be provided to the audit committee on an aggregate basis for insurers in the holding company system, provided that any substantial differences among insurers in the system are identified to the audit committee.

M. The proportion of independent audit committee members shall meet or exceed the following criteria:

(1) Table.

Prior Calendar Year Direct Written and Assumed Premiums
$0-$300,000,000	Over $300,000,000 -500,000,000	Over $500,000,000
No minimum requirements. See also Note A and B.	Majority (50% or more) of members shall be independent. See also Note A and B.	Supermajority of members (75% or more) shall be independent. See also Note A.

(2) Note A. The Commissioner has authority afforded by State law to require the entity's board to enact improvements to the independence of the audit committee membership if the insurer is in a RBC action level event, meets one or more of the standards of an insurer considered to be in hazardous financial condition, or otherwise exhibits qualities of a troubled insurer.

(3) Note B. All insurers with less than $500,000,000 in prior year direct written and assumed premiums are encouraged to structure their audit committees with at least a supermajority of independent audit committee members.

(4) Note C. Prior calendar year direct written and assumed premiums shall be the combined total of direct premiums and assumed premiums from non-affiliates for the reporting entities.

N. An insurer with direct written and assumed premium, excluding premiums reinsured with the Federal Crop Insurance Corporation and Federal Flood Program, less than $500,000,000 may make application to the Commissioner for a waiver from the requirements of Regulation .13 of this chapter based upon hardship.

O. The insurer shall file, with its annual statement filing, the approval for relief from Regulation .13 of this chapter with the states that it is licensed in or doing business in and the NAIC. If the nondomestic state accepts electronic filing with the NAIC, the insurer shall file the approval in an electronic format acceptable to the NAIC.

Md. Code Regs. 31.05.11.13

Regulation .13 amended effective 45:24 Md. R. 1163, eff. 12/6/2018