Md. Code Regs. 21.13.01.01

Current through Register Vol. 51, No. 22, November 1, 2024

Section 21.13.01.01 - Sole Source, Emergency, and Expedited Procurement Reports

A. Requirements. The procedures for approval and reporting the award of a contract under sole source, emergency, or expedited situations are provided under COMAR 21.05.05 when there is only one source and COMAR 21.05.06 for all emergency and expedited procurements except for certain architectural services and engineering services which are governed by COMAR 21.12.02.

B. Annual Report of Sole Source, Emergency, and Expedited Procurements. Each Department shall prepare and submit an annual written report within 60 days following the close of the fiscal year to the Chief Procurement Officer of contracts awarded during the preceding fiscal year under sole source, emergency, or expedited procurement procedures (COMAR 21.05.05 and 21.05.06), whether the procurement was conducted by the Department or subject to review by the Department. The report shall, at a minimum:

(1) Name each contractor;

(2) State the amount and type of each contract;

(3) Describe the supplies, services, maintenance, construction, or construction-related services procured or real property leased;

(4) Describe the basis for the award;

(5) Identify the Department or agency that awarded the contract;

(6) Identify any agency official required to authorize the contract for award;

(7) State the award date of the procurement contract and the final date of the contract term;

(8) State the date the contract award notice was posted to eMaryland Marketplace; and

(9) For procurements awarded under the emergency procurement method:

(a) State the number of days between the agency declaration of an emergency procurement and the contract award date;

(b) State the date of the emergency declaration; and

(c) The date the award was reported to the Board.

C. The Chief Procurement Officer shall submit to the Governor, the Legislative Policy Committee, the Senate Budget and Taxation Committee, the Senate Education, Health, and Environmental Affairs Committee, the House Appropriations Committee, the House Health and Government Operations Committee, and the Joint Audit and Evaluation Committee a consolidated report that includes each report required under §B of this regulation within 90 days following the close of the fiscal year. A report to the General Assembly or a committee of the General Assembly under this regulation is subject to State Government Article, § 2-1257, Annotated Code of Maryland.

Md. Code Regs. 21.13.01.01

Regulations .01 amended as an emergency provision effective July 1, 1982 (9:15 Md. R. 1508); emergency status extended at 9:16 Md. R. 1601, 9:17 Md. R. 1698, 9:20 Md. R. 1979; adopted permanently effective October 12, 1982 (9:20 Md. R. 1982)
Regulations .01 amended effective May 6, 1985 (12:9 Md. R. 817)
Regulation .01B, C amended effective April 7, 2008 (35:7 Md. R. 751)
Regulations .01, .06 amended effective January 9, 1989 (15:27 Md. R. 3138); amended effective 47:13 Md. R. 643, eff. 6/29/2020; amended effective 49:18 Md. R.819, eff. 9/5/2022