Md. Code Regs. 14.18.03.07

Current through Register Vol. 51, No. 24, December 2, 2024

Section 14.18.03.07 - Preservation and Security of Records

A. Records in the form of loose papers shall be stored in acid-neutral folders and acid-neutral boxes.

B. Records shall be handled so as to prevent physical damage to them.

C. Temperature in the records storage area shall be maintained at 65°F, plus or minus 5°F, at all times.

D. Relative humidity in the record storage area shall be maintained at 55 percent, plus or minus 5 percent, at all times.

E. The records storage area shall have the following fire detection and fire extinguishing devices:

(1) Smoke detector;

(2) Heat detector;

(3) Manual fire extinguishers; and

(4) Sprinklers or halon system as approved by the State Fire Marshal for use in an archival facility.

F. To protect against theft, vandalism, and physical misuse of records, a local archives shall have a 24-hour security system and adequate research room security, including researcher identification and supervision of researchers by an archivist when records are being used.

Md. Code Regs. 14.18.03.07