Md. Code Regs. 12.02.28.20

Current through Register Vol. 51, No. 18, September 6, 2024

Section 12.02.28.20 - Audits

A. The Commissioner, or a designee, shall establish:

(1) A system to audit the ARP at each correctional facility; and

(2) A schedule for audits authorized under this chapter.

B. An audit team consists of:

(1) The Headquarters ARC, or a designee; and

(2) At least one facility ARC selected by the Headquarters ARC from a correctional facility other than the correctional facility subject to the current audit.

C. An audit, at a minimum, consists of:

(1) An entrance interview with the managing official of the correctional facility being audited to:

(a) Explain the purpose of the audit; and

(b) Provide an overview of the audit process;

(2) Examining:

(a) Required files and documents related to the correctional facility's use of the ARP;

(b) Documents related to investigations of inmate complaints under this chapter; and

(c) Actions taken related to implementing remedies resulting from meritorious or meritorious-in-part inmate complaints;

(3) Conducting interviews with inmates and staff to assess the effectiveness of the ARP;

(4) Interviews with correctional facility staff to determine necessary amendments to the ARP; and

(5) An exit interview with the managing official to provide an overview of findings.

D. Audit Report.

(1) Within 30 calendar days of the date an audit is completed, the Headquarters ARC shall prepare and submit to the Commissioner, or a designee, and to the respective managing official a written report summarizing:

(a) The results of the audit; and

(b) If appropriate, compliance issues that need to be addressed.

(2) Within 30 calendar days of the date a managing official receives an audit report from the Headquarters ARC, the managing official shall:

(a) Acknowledge receipt of the report; and

(b) If appropriate, provide a plan of action to correct compliance issues identified by the audit.

(3) If appropriate, the Headquarters ARC shall monitor a managing official's progress to correct noted compliance issues.

(4) A correctional facility may be subject to a non-scheduled audit or follow-up audit to determine progress on corrective action specified in a managing official's plan of action to correct compliance issues identified in an audit report.

Md. Code Regs. 12.02.28.20

Regulation .20 adopted effective 45:5 Md. R. 286, eff. 3/12/2018