Section 625-4-5 - APPLICATION PROCESSThe grant application must include the following information:
A.Dispatch Centers Planning to Consolidate1. a brief narrative on how the consolidation came about and expected public safety benefits, such as operational, improvement or enhancement in services provided to the public and or ability to respond to 911 calls;2. a detailed description of the emergency services offered by the dispatch center that will be relocated to the PSAP, this may include services related to all towns that are dispatched through the applying dispatch center that will be consolidated into the PSAP;3. A letter from the PSAP that the dispatch center is consolidating into attesting to that fact, any work done to date to consolidate and the expected timing of the consolidation.4. a detailed list of eligible costs related to the consolidation for which the dispatch center is seeking grant funds, this should contain the applicant's best estimates of these costs and may include costs to towns for dispatch services being moved to the PSAP, such as moving equipment and reprogramming frequencies. In the event that nonrecurring costs incurred with the consolidation are greater than what the applicant estimated and requested, the applicant may amend its application and the Bureau will consider the request for additional grant funds subject to fund availability. Before receiving grant funds, the applicant shall provide supporting documentation to the Bureau for the actual costs incurred related to the consolidation (e.g., itemized bill and proof of payment (e.g. a copy of the check/cancelled check/electronic funds transfer number)) and documentation that the consolidation was completed. The Bureau may request additional or clarifying information deemed necessary to properly evaluate the application.
B.Dispatch Centers That Have Already Consolidated1. a brief narrative on how the consolidation came about and public safety benefits from the consolidation, such as operational, improvement or enhancement in services provided to the public and or ability to respond to 911 calls;2. a detailed description of the emergency services offered by the dispatch center that were relocated to the PSAP, this may include services related to all towns that were dispatched through the applying dispatch center that were consolidated into the PSAP;3. a letter from the PSAP that the dispatch center consolidated into attesting to that fact and the date consolidation was completed;4. a detailed list of eligible costs related to the consolidation for which the dispatch center is seeking grant funds. This may include costs to towns for dispatch services moved to the PSAP, such as moving equipment and reprogramming frequencies. The applicant shall provide supporting documentation to the Bureau of the costs incurred related to the consolidation (e.g., itemized bill and proof of payment (e.g. a copy of the check/cancelled check/electronic funds transfer number). The Bureau may request additional or clarifying information deemed necessary to properly evaluate the application.
C.Grant AwardsThere is an overall cap on grants of $1,000,000. Grants will be limited by the availability of funds and subject to approval by the Bureau. No application will be approved unless the Bureau determines that the application is complete and the applicant is eligible. The Bureau may award an applicant a grant amount less than the original amount requested. The Bureau may reopen application submissions should available funds remain.
65- 625 C.M.R. ch. 4, § 5