65-407-815 Me. Code R. § 8
A Utility must bill on a regular recurring basis and must offer at least one monthly billing option.
The due date of a Bill must be at least 25 days after the Bill is mailed or otherwise delivered to the Customer. A Bill is considered "mailed" on the date the Bill is postmarked. If there is no postmark, the Utility must date the Bill and mail the Bill on or before the date on the Bill.
Each Bill issued by a Utility must clearly state the following minimum information:
The Bill format must include:
A Utility must promptly notify a Customer in writing of a billing error after it discovers or is notified of the error. An explanation of the credit or charge on the Bill or in a Bill insert that accompanies the Bill containing the credit or charge that explains the error will meet the notice requirement of this Section. The Utility must correct the error within 45 days of discovery or notice and investigate the possibility that the billing error may affect multiple Customers. Discovery of the error is the point in time when the Utility first becomes aware of the billing error; or, if notice of the error is provided by a third party, discovery of the error is when the Utility confirms that a billing error was made. In the latter situation, the decision regarding whether or not a billing error occurred must be made within 14 days of the Utility's receipt of the third party's notice of the error. If more than 10 Customers are affected by the billing error, the Utility must immediately notify CASD.
A Utility may issue a corrected Bill for previously unbilled service, including standard offer service, caused by a billing error, failure to read the Customer's meter pursuant to Section 8(M), or a meter malfunction, for service that was provided in the previous 12 months. In these circumstances, the Utility must either apportion the usage evenly over the period in which the unbilled usage occurred or apportion the unbilled amount pursuant to the Utility's usage algorithm. Once the usage has been properly apportioned over the unbilled period, the Utility may re-bill the Customer based on the approved rate schedule rates in effect during the unbilled usage period. A Utility may also agree to a settlement that abates all or a portion of the previously unbilled service.
A Utility must credit or refund any amount billed in excess of correct rates or any amount the Customer should not have been charged, including standard offer service, within the previous six years from the date of the Utility's discovery or its notification of the error. In these situations, a Utility may credit accounts of active Customers or issue a refund and must refund non-active Customer accounts, unless the non-active Customer has an unpaid balance with the Utility. In these situations, the Utility may credit the non-active Customer's unpaid balance and any remaining credit must then be refunded to the non-active Customer.
If the due date for payment falls on a Saturday, Sunday, legal holiday, or any other day when the Utility's offices are not open for business, the Utility must extend the due date to the next business day.
If the Customer sends payment by mail, payment is made on the date the Utility receives the payment.
If the Customer pays a Bill electronically from a Utility's authorized vendor, either over the phone or the internet, the Utility must consider the payment "received," for the purpose of avoiding credit action and a late payment charge, at the date and time the transaction is executed by the Customer.
If the Customer pays at a branch office or authorized agency of the Utility, the Utility must consider the payment "received" for the purpose of avoiding credit action and a late payment charge at the date and time the transaction is executed by the Customer.
When a Utility provides a Customer with multiple notices or contacts containing different due dates, payment is due on or before the latest due date provided, with the exception of notices issued pursuant to section 10(H) (payment not honored), which supersede all other notices.
Utilities must comply with Chapter 870 of the Commission's rules relating to late payment charges and returned check charges.
When a Utility receives payment that is insufficient to pay the full Account Balance, the Utility must apply payment to the oldest balance due, unless instructions from the Customer, a disputed bill, or a Payment Arrangement requires otherwise.
A Utility must either issue a separate Bill for non-basic Utility service or apply partial payments first to basic charges and then to non-basic charges.
A Utility must maintain a reasonable number of locations throughout its service territory where Customers may pay bills in person. Utilities may charge a fee for processing in- person payments pursuant to a rate schedule approved by the Commission.
When a Customer requests a transfer of service to a new location, a Utility may without prior notice transfer the Customer's current Account Balance to the Customer's new account, provided that the new account is the same type as the old account, i.e., residential or non-residential, and the transfer takes place within 60 days of the activation of service at the new location or the closing of the prior service, whichever date is later. Utilities are prohibited from transferring Account Balances from a residential account to a non-residential account and vice versa. In situations where a landlord is responsible for a common area meter, which is considered a business account, and also chooses to have service for the individual rental units placed in the landlord's name in between tenants, a Utility may transfer the balance from the individual units (residential) to the common area (business) account.
If a Customer is disconnected, a Utility may transfer to the account of a third party guarantor any portion of the account balance which is equal to the cash deposit requirement of the Customer.
If a Utility discovers that a Customer has a previous Account Balance incurred due to Fraud or misrepresentation, the Utility may transfer the unpaid Account Balance to the Customer's current account within 30 days of the Utility's discovery of the Fraud or misrepresentation.
If an unpaid Account Balance is not transferred according to paragraphs 1, 2, or 3 above, a Utility cannot demand or collect it from a current Customer by any means authorized by this Rule.
If a disconnection notice is pending when a Customer requests transfer of service to a new location, the Utility may continue the Disconnection process at the new location. If the notice required by Section 10(D) has been issued and the contact required by Section 10(L)(2) has been attempted and service has not been disconnected because the Customer has refused access to the Customer's premises, the Utility may deny service at a new location when the Customer requests a transfer of service.
A Utility must obtain actual meter readings on a monthly basis, unless:
An "actual meter read" includes an electronically relayed reading.
As required by 14 M.R.S.A., §6045, upon request, a transmission and distribution Utility must provide free of charge to current or prospective Customers, tenants or property owners residential electric energy consumption and cost information for a dwelling unit for the prior 12-month period or figures reflecting the highest and lowest electric energy consumption and cost for the previous 12 months. The cost must include and separately identify the cost of the transmission and distribution Utility's services and the cost of electricity. If a unit has been occupied for a period of less than 12 months or for any other reasons the Utility does not have information regarding electricity consumption or costs for a period of 12 months, the Utility must estimate the unit's annual kilowatt-hour consumption or cost. The estimated cost must be based on the applicable standard-offer service price or default service price established by the Commission.
65-407 C.M.R. ch. 815, § 8