29-255-3 Me. Code R. § 4
State agencies are required to contact the Maine State Archives prior to imaging any state government record.
State agencies engaged in digitally imaging records shall comply with the guidelines set forth by the Federal Agencies Digitization Guidelines Initiative (FADGI). The guidelines are a collaborative effort by federal agencies to define common guidelines, methods, and practices for digitizing historical content. See http://www.digitizationguidelines.gov/. The Maine State Archives' recommendation is to follow the star system in these guidelines based on document type.
State agencies interested in digitally imaging archival records need to contact the Maine State Archives as archival records cannot be destroyed; the original document must be kept.
29-255 C.M.R. ch. 3, § 4