Section 250-162-23 - ADMINISTRATIVE PROCEDURES1. Credits and Refunds (IRP Plan §435)A. Credits(1) If an apportioned vehicle is withdrawn from a fleet during a registration year, the amount of the apportionable fee for the vehicle for the remainder of the registration year: (a) is available for transfer to the registration of the replacement vehicle in the fleet; or(b) subject to the law of each member jurisdiction, may be credited to the registrant.(2) A vehicle is only considered withdrawn from a fleet if it has been sold, junked, stolen, or destroyed.(3) The vehicle to which the credit is being applied must retain the same expiration year.B. Refunds(1) Refunds for apportioned registration fees paid to the State of Maine are available only for the following reasons: (a) if the IRP Unit makes a billing error; or(b) if the registrant was charged duplicate registration fees; or(c) if an audit of an IRP account identifies a net overpayment; or(d) if a registration is canceled prior to the start of the registration year (all credentials must be returned); or(e) if the Registration is unused but only as provided in 29-A M.R.S.A. section464. (i) The registration plate(s) and cab card or temporary authority must be returned within 120 days of issuance with a notarized statement that the registered vehicle was not operated at all during the registration year.(ii) The Secretary of State must be satisfied that the registration plates have never been used.(iii) In no case will a refund be issued on a renewal registration if the validation sticker has been attached to the registration plate(s).(2) Any registrant who believes they are entitled to a refund may make a request in writing to the IRP Administrator.2. HearingsA. In the administration of the laws relative to vehicles and operators and the operation thereof, the Secretary of State or any Deputy Secretary of State may conduct hearings, subpoena witnesses, administer oaths, take testimony and order the production of books and papers.B. The Deputy Secretary of State may issue all processes necessary for the performance of these duties.C. The fees for travel and attendance of witnesses shall be the same as for witnesses before the Superior Court and shall be paid by the State out of vehicle registration fees upon certificates of the Secretary of State filed with the State Controller.D. Hearings conducted by the Secretary of State shall be as provided by Title 5, chapter 375, subchapter IV.3. Suspended, Canceled, or Transferred Registrations (IRP Plan §615)A. Whenever a registration is suspended the registration cab card and plate(s) must be returned to the IRP Unit.B. If a vehicle is withdrawn from a fleet during the registration year because the vehicle has been sold, destroyed, or otherwise removed from the service of the registrant: (1) The registrant may elect to transfer any registration credit and the plate(s) to a replacement vehicle (see Section 22); or(2) The registrant must return the plate(s) to the IRP Office, or certify that the plate(s) has been destroyed, lost, stolen, or held for re-use.29-250 C.M.R. ch. 162, § 23