Section 633-4-3 - Standard Financial and Statistical Records1. Each Operator, unless specifically exempted by the Board, shall file daily, weekly, monthly, and annual reports of financial and statistical data with the Board.2. At a minimum, the reports shall contain the following information: Daily
A. Daily Operation Report which must include slot machine and table game win, handle, win percentage for the day, month to date, and for the comparable period last year.B. A validation drop vs. meter comparison report filed for each drop day that compares the actual count to system totals. Weekly
A. Transfers of employees within the Operator's organization.B. Changes in officers, partners, directors, key employees, operations employees, and owners.C. Names of all new employees hired to work on the premises.D. Termination of any employee and the reason for such termination. Monthly
A. Slot machine win, handle, and win percentage by denomination for the previous month and for the comparable periods in the prior year.B. Table game win, handle, and win percentage for the previous month and for the comparable periods in the prior year.D. All employee infractions of the internal controls, Board established Rules and Regulations and State Law. Each infraction shall be reported on a form approved by the board or its designee and shall include, at a minimum, the following information: 3. Complete details of infraction.E. Balance sheet and income statement prepared on a comparative basis for the current month and corresponding prior year period, in a form prescribed by the Board which will include table games and slot machine operations. Annually
A. Each Operator, unless specifically exempted by the Board, shall, at its own expense, cause its annual financial statements to be audited in accordance with generally accepted auditing standards by an independent certified public accountant licensed to practice in the State of Maine.B. The annual financial statement shall be prepared on a comparative basis for the current and prior fiscal year, and shall present financial position and results of operations in conformity with generally accepted accounting principles.C. Copies of the annual report as developed by the independent certified public accountant shall be submitted by the Operator to the Board.3. Annual reports to the Board shall be based on the Operator's fiscal year. Quarterly reports shall be based on fiscal quarters, or as prescribed by the Board. Monthly reports shall be based on calendar months, or as prescribed by the Board. Weekly reports shall be based on a Monday through Sunday workweek.4. The due dates for the reports shall be as prescribed in the Rules of the Gambling Control Board. A. Required weekly reports will be submitted on Tuesday of each week.B. Required monthly reports will be submitted on the 15th of the month.C. Required annual reports will be submitted within 120 days of the close of the licensee's fiscal years.5. Each Operator shall require its independent certified public accountant to render the following additional reports:A. Report on material weaknesses in internal accounting control. Whenever in the opinion of the independent certified public accountant there exists no material weaknesses in internal accounting control, the report shall so state.B. The Operator shall prepare a written response to the independent certified public accountant's reports required by 5(A) above. The response shall indicate, in detail, the corrective actions taken. Such response shall be submitted to the Board and the Department within 90 days from receipt of the independent certified public accountant's reports.6. Two copies of the reports required by 5 above, and two copies of any other reports on internal accounting control, administrative controls, or other matters relative to the Operator's accounting or operating procedures rendered by the Operator's independent certified public accountant, shall be filed with the Board and the Department by the Operator by the 15th day of the third month following the end of the fiscal year.7. If an independent certified public accountant who was previously engaged as the principal accountant to audit the Operator's financial statements resigns or is dismissed as the Operator's principal accountant, or another independent certified public accountant is engaged as principal accountant, the Operator shall file a report with the Board and the Department within 10 days following the end of the month in which such event occurs, setting forth the following: A. The date of such resignation, dismissal, or engagement.B. Whether in connection with the audits of the two most recent years preceding such resignation, dismissal, or engagement there were any disagreements with the former accountant on any matter of accounting principles or practices, financial statement disclosure, or auditing scope or procedure, which disagreements if not resolved to the satisfaction of the former accountant would have caused him to make reference in connection with his report to the subject matter of disagreement, including a description of each such disagreement. The disagreements to be reported include those resolved and those not resolved.C. Whether the principal accountant's report on the financial statements for any of the past two years contained an adverse opinion or disclaimer of opinion or was qualified. The nature of such adverse opinion, disclaimer of opinion, or qualification shall be described.D. The Operator shall request the former accountant to furnish to the Operator a letter addressed to the Board, with a copy furnished to the Department, stating whether he agrees with the statements made by the Operator. Such letter shall be filed with the Board as an exhibit to the report filed by the Operator.16- 633 C.M.R. ch. 4, § 3