16- 633 C.M.R. ch. 31, § 8

Current through 2024-51, December 18, 2024

Section 633-31-8 - Reports and Records Required

1. Within ten (10) business days after any period in which Bingo or Beano is conducted, with other than an annual registration, a Licensee shall file with the Gambling Control Unit a disposition of funds form prescribed and furnished by the Gambling Control Unit. Within ten (10) business days after each calendar month of an annual registration period during which Bingo or Beano is conducted, the registrant shall maintain on file disposition of funds form prescribed and furnished by the Unit even if the event is canceled, which shall include:

a) An exact account of all income from Beano or Bingo;

b) A list of all expenses, including, but not limited to, the cost of all prizes, printing, licenses and administration; and

c) An exact account of the disposition of all other proceeds from Beano or Bingo, including, but not limited to, all gifts, grants and payments to any person, firm, corporation, association or organization for any purpose whatsoever.

2. Every such statement shall be made under oath by an officer of the organization in charge of such occasion.

3. All records of financial transactions involving Beano or Bingo shall be separate and distinguishable from all other financial records of the organization.

4. Each registrant shall maintain and keep for a period of three (3) years following the date the occasion was held such books and records as may be necessary to substantiate the reports required thereafter.

5. The Director or his authorized representative may examine the books and records of any registrant at any time, so far as those books and records relate to the transactions connected with the holding, operating and conduct of Beano, and the registrant shall cooperate with the Director or his representative by making such books and records available to them. The Gambling Control Unit may also examine any manager, officers, director, agent, member or employee of the licensee in relation to the conduct of a game of Beano, or concerning the conduct of Beano.

16- 633 C.M.R. ch. 31, § 8