Section 222-3-07 - Reports and Records RequiredA. Within SIX days after any period in which Bingo or Beano is conducted, with other than an annual license, the Licensee shall file with the Chief of the Maine State Police a disposition of funds form prescribed and furnished by him. Within SIX days after each calendar month of an annual license period during which Bingo or Beano is conducted, the Licensee shall file with the Chief of the Maine State Police a disposition of funds form prescribed and furnished by him, which shall include: 1. An exact account of all income from Beano or Bingo;2. A list of all expenses, including, but not limited to, the cost of all prizes, printing, licenses and administration; and3. An exact account of the disposition of all other proceeds from Beano or Bingo, including, but not limited to, all gifts, grants and payments to any person, firm, corporation, association or organization for any purpose whatsoever. Every such statement shall be made under oath by the member in charge of such occasion and shall be open to public inspection.
B. Each Licensee shall maintain for a period of three years following the date the game was held a record of the name and address of the recipients of each prize given. A copy of the record shall be furnished to the Chief of the State Police upon request.C. Each Licensee ... All records of financial transactions involving Beano or Bingo shall be separate and distinguishable from all other financial records of the organization.D. Each Licensee shall maintain and keep for a period of three years following the date the occasion was held such books and records as may be necessary to substantiate the reports required thereafter.E. The Chief of the State Police or his authorized representative may examine the books and records of any Licensee at any time, so far as those books and records relate to the transactions connected with the holding, operating and conducting of Beano, and the Licensee shall cooperate with the Chief or his representative by making such books and records available to him. The Chief of the State Police may also examine any manager, officers, director, agent, member or employee of the licensee in relation to the conduct of a game of Beano, or concerning the conduct of Beano.16- 222 C.M.R. ch. 3, § 07