10-148-577 Me. Code R. § VI

Current through 2024-51, December 18, 2024

Section 148-577-VI - ATGP Advisory Committee

1. The ATGP Advisory Committee will be comprised of a maximum of fifteen (15) members, as appointed by the DHHS, OCFS Director, who are representative of:

a. DHHS OCFS Youth Transition Specialist

b. DHHS OCFS district staff

c. The ATGP Navigator

d. Postsecondary educational institutions

e. Community-based organizations focused on postsecondary education for youth in transition

f. Community-based employers

g. Community-based or public organizations focused on employment for youth in transition

h. Alumni Transition Grant Program participants (at least two (2))

i. Youth Leadership Advisory Team contracted provider

j. Community-based organizations focused on youth in transition

2.Governance Structure

a.Meetings/Chair: The OCFS Youth Transition Specialist will call the first meeting of the Advisory Committee. At the first meeting, the committee shall select, by majority vote, co-chairs (including one ATGP participant) from among its members to serve a term of one year. Co-chairs may be re-elected to subsequent one-year terms. Co-chairs shall call subsequent meetings and will identify a note-taker from the attendees who is responsible for recording the minutes of the meeting. The Advisory Committee must meet at least four (4) times per year.

b.Notice of Meetings/Agenda: The chair shall send a notice of meeting to each advisory committee member at least three (3) weeks in advance. A notice of meetings must contain the date, time, place, and agenda of the meeting and the minutes of the previous meeting. Special meetings must have at least ten (10) days' notification prior to meetings.

c.Attendance at Meetings: Each advisory committee member is expected to attend all meetings, either in person or remotely.

d. Within three (3) months of resignation or removal of a committee member, the committee will make a recommendation to the OCFS Director regarding a new membership appointment.

3.Decision Making: The Advisory Committee will make all decisions based on consensus. When consensus cannot be reached, the Committee will make decisions based on majority rule. A quorum is required. A quorum is defined as 50 percent plus one, of the current membership. The Advisory Committee will also follow Robert's Rules of Order, 11th Edition, or any subsequent edition.

4. Responsibilities and duties of the Advisory Committee are as follows:

a. Establishes and follows Committee bylaws;

b. Identifies in collaboration with OCFS and the ATGP Navigator aggregated data regarding ATGP participants and graduates;

c. Reviews data and waitlist numbers to ensure that the program is working as intended;

d. Reviews the ATGP rules on a bi-annual basis;

e. Advises DHHS OCFS Director regarding identified barriers, unmet needs, and suggested improvements to the ATGP within the context of these rules; and

f. Provides an annual report each January to Maine's Legislative Joint Standing committee on Health and Human Services and the OCFS Director regarding utilization of this program, overall outcomes, and other needs of youth in transition that cannot be met by this program.

10-148 C.M.R. ch. 577, § VI