Section 144-5-1.7 - Monitoring and Technical AssistanceA. Program Monitoring The DCS will employ sufficient staff to monitor compliance with these Rules and with each grantee's performance standards plan and sub-grant.
1. The DCS staff will be responsible for making periodic on-site visits to each grantee.2. Monitoring visits will include a thorough review of outreach, application, certification, denial, and investigative procedures.3. The DCS staff will be required to submit timely reports of all program monitoring visits to the Head Start Program Director, the Head Start agency's Executive Director and the Division's Program Director.B. Fiscal Monitoring 1. Be responsible for making periodic on-site visits in teams to each grantee;2. Make thorough reviews of all grantee fiscal records for the accounting of both program and administrative funds and of grantee statistical data collection and reporting procedures; and3. Submit timely reports of all fiscal monitoring visits to the Head Start Program Director, the Head Start agency's Executive Director and the Division's Fiscal Director.C. Monitoring Follow-up1. Within 10 calendar days of a determination of noncompliance, the nature of the noncompliance will be reported in writing to the grantee requesting rectification of the problem within 20 calendar days.2. The DCS staff will work with the grantee throughout the 20-day period providing technical assistance to work out the problem.3. The time to correct a noncompliance with performance standards may be extended by the DCS In accordance with Section V.A.4.(f).4. The DCS staff will prepare a final report on the result of any noncompliance finding and will send copies to the grantee, the Head Start Program Director, and the Division's Fiscal Officer.5. If the problem is not resolved satisfactorily by the grantee within the stated time frames, the DCS will withhold that grantee's funding for the coming quarter.10- 144 C.M.R. ch. 5, § 1.7