Section 096-2-3 - Filing of Forms and Submissions An application, appeal or petition must include a designated contact person to whom all orders, notices and correspondence regarding the application, appeal or petition will be sent. Whenever a Department rule, license, procedural order or ruling of the Chair or a presiding officer requires or allows the filing of any written submission, that filing is complete when filed in accordance with this section.
A.Completeness. Service upon the Department is complete when the Department receives the submission by, unless otherwise specified, 5:00 p.m. on the prescribed due date. Filings received after the due date will be rejected, absent a showing of good cause. Service upon an applicant, a party to a proceeding, or other persons to whom service is required is complete when the submission is delivered to the recipient or the recipient's designated representative in accordance with section 3(B) of this rule. The Department may require documentation that service to participants was properly made.B.Delivery. Unless otherwise specified, submissions filed with the Department must be made by U.S. mail, in-person delivery, telefax, or electronic mail. When a submission is made using an electronic method, the Department may also require the submission of the original document in paper form.C.Signatory Requirements. Whenever a signature is required on a form or submission filed with the Department, the printed or typewritten name of all signatories must be provided and must be accompanied by:(1) the original handwritten signature of all signatories;(2) an electronic scanned copy of the original handwritten signatures of all signatories; or(3) an electronic or digital signature of all signatories. In instances where multiple signatures are required, signatures may be collected on separate signature pages for submission. A printed or typewritten name without an accompanying handwritten, electronic, or digital signature is not sufficient for filing forms with the Department when a signature is required, and any such filing may be rejected as incomplete.
D.Computation of Time. As used in this rule, "days" are calendar days unless otherwise specified. "Working days" excludes Saturdays, Sundays, holidays observed by the State of Maine, and any other day State of Maine offices are closed for business. In computing any period of time prescribed or allowed by this rule, the day of the act or event that starts the period is not included. The last day of the period so computed is included unless it is not a working day or the office at which the filing must be made is closed for business for that day, in which event the period runs until the close of business (5:00 p.m.) the next full working day. Whenever a person has the right or is required to take some action within a prescribed period of time after filing of notice or other paper and the notice or paper is provided by U.S. mail, three (3) days will be added to the prescribed period. This "3-day rule" does not affect any date-certain deadline established by the Department. The risk of material not being received in a timely manner is on the sender, regardless of the method used. Submissions not received by the Department by a prescribed deadline will be deemed untimely and will not be considered by the Department in the absence of good cause shown.