Section 360-90-2-6 - REPORTING1. General Duty The licensee shall provide to the client a written report or plan that is consistent with the written confirmation and can be supported by facts, evidence, and information that are consistent with professional practice and are ordinarily relied upon by licensees.
2.Boundary Report Duty When the services involve identification and location of boundaries, the written report or plan shall include, at a minimum:
A. Relevant records and possession boundaries and possible locations of ownership boundaries.B. Encumbrances that are visible or identified by records research as described in Part 2, section 4 above.C. Any other matter a licensee should reasonably expect to be relevant to a client's current needs or is necessary given the circumstances of the situation at the time of the survey and is within the scope of professional practice.3.Completeness The licensee shall ensure that the plan or written report or both would permit another licensee, without additional research, to:
A. Accurately retrace each boundary in the field.B. Recognize each monument cited and whether it was set by the licensee or not.C. Know the names of the property owners and of the adjoining property owners and their source of title or basis for their claim at the time of the survey (if reasonably ascertainable).D. Identify the location of the property with certainty.E. Know the meaning of all symbols or abbreviations used.F. Identify the name of the licensee who took responsible charge of the services rendered.G. Contact the licensee or firm that performed the services (if still in existence).H. Identify the reference basis for all directions.I. Identify the relative relationships between the length of graphic lines (if used) to lines similarly situated in the field, even if the document has been reduced or enlarged at a later time.J. Expect the information shown in the document to be in a form or basis that complies with professional practice at the time of the survey.K. Expect the precision of the measurements reported to have a reasonable correlation to the precision and procedures used to obtain the measurements.L. Determine what exceptions have been taken in accordance with Part 2, section 2 above.4.Archival Information The licensee shall retain or take reasonable steps to ensure access to archival information of the professional services in such a form that another licensee (provided that access by such licensee is appropriate), with typical equipment and technology, would be able to view the documents and information; identify the relevant facts, evidence, and information; and recreate the analysis and comprehend the results reached.
02-360 C.M.R. ch. 90, § 2-6