01-683-2 Me. Code R. § 02

Current through 2024-51, December 18, 2024

Section 683-2-02 - PROGRAM ADMINISTRATION

A.REQUESTS FOR PROPOSALS

Funds will be awarded pursuant to Requests for Proposals issued by the Board.

1.Board's Determination

The Board, in its sole discretion, will determine when and whether to issue a Request for Proposals (RFP).

2.Manner Issued

The Board issues an RFP by publishing the RFP document, which is typically titled "the Workbook." The RFP document contains the requirements, necessary forms, guidelines, procedures, and conditions of funding as well as all information deemed advisable by the Board, LMF Staff, and Designated State Agencies.

3.Board Review of Proposals Submitted in Response to a Request for Proposals

a. The Board will review all Proposals timely submitted in response to an RFP based on the criteria established within the RFP document.

b. The Board will document the scoring and substantive information that supports the scoring and will make any award decision based upon the criteria set forth in the RFP document.

c. The Board retains discretion to make, or not make, funding awards. Satisfying the conditions of the RFP does not create a right to an award of funds.

4.Applicant Response to RFP

By submitting a Proposal in response to an RFP, an Applicant consents to the requirements, procedures, and conditions of funding contained within that RFP document.

5.Withdrawal of Proposals.

The Applicant may withdraw a Proposal at any time without prejudice to their right to resubmit in response to a subsequent RFP for which the project is eligible for funding.

B.DETERMINATION OF TIMELINESS

1.Receipt of Materials.

Regarding any period or deadline for the filing of any submission:

a. If the Board requires that a hard copy be delivered to LMF offices, delivery is timely if postmarked by the date specified.

b. If the Board requests that a submission be delivered by email or other electronic means, or for hand-delivery of a hard copy, delivery is timely if received on or before 5:00 p.m. EST/EDT on the date specified.

2.Acceptance of Materials After Expiration of the Period.

The Board, for good cause shown, may at any time in its discretion:

a. With or without notice, extend the period or deadline for the filing of any submission or

b. Upon request made after the expiration of the prescribed period or deadline for filing, accept a submission delivered after the date and time specified where the failure to act was the result of excusable neglect.

C.SIGNATURES

According to 10 M.R.S., Chapter 1053, the Board may accept, require, and use digital signatures for digital submissions and other official matters. However, the Board may, at the Board's discretion, require that a signature be a manual signature and/or that a digital signature be supplemented by a manual signature.

01-683 C.M.R. ch. 2, § 02