Section 670-18-I - PROCEDURES FOR APPLYING FOR A GRANTA. The following materials must be submitted when requesting assistance for an ATV trail project. All materials should be originals with original signatures, except the map providing the project location. (1)Project Certification - This must be typed onletterhead, using the enclosed sample as a guide. Insert the proper wording that applies to your community wherever indicated by BOLD PRINT IN PARENTHESIS on the sample. It must be signed by the appropriate officers (Example: selectmen, town or city council, etc.) This assures us that the legislative body approves of the proposed project and the requesting of financial assistance.(2)Project Description - A detailed description of the proposed project must be submitted before we can give the project funding consideration. The description must include ALL work, type and cost of necessary equipment, personnel required and resources available for the project. It must also include a breakdown of the material costs, estimated number of hours for labor equipment and the hourly rate to be paid. The cost of purchasing capital equipment items ($500.00+) is not reimbursable. If the project is to be contracted, the contract should specify the responsibilities of the contractor, the method of payment including the maximum amount and a copy forwarded to this office. We recommend a per hour rate for contracts if that is the way the work will be completed. The construction of bridges requires permits or notification to LUPC or DEP. Copies of these notices are required if you want State funding assistance.(3)Map - A map of the proposed ATV trail project. The map should be a topographical map if at all possible to enable us to determine the terrain and other natural features. in any event, the scale of the map submitted should be equal to the topographical map or greater. The map must show the proposed trail, water crossings, if any, opportunity for expansion, relationship with existing trails in surrounding areas and number of miles existing in your project. If you are to use the map on file with last years project, you must notify us IN WRITING. This may be included on the Project Description (see sample).(4)Landowner Permission - If the request for financial assistance is for use and minor maintenance of existing trail we will accept a letter certifying that all landowners over whose land the trail passes have been contacted and have granted permission, (this may be a part of the Project Description - see sample). However, in the event that the application is requesting financial assistance for development of new trail or major construction on existing trail, landowner permission must be in writing for the areas to be developed.(5)Application - The application must be completely filled out and signed by the person given the authority in the Project Certification.a. The estimated costs specified on the application may include administrative costs incurred in obtaining land use permits but not costs of same if a fee is paid for use of the land.b. Cost of the actual development of new trail or improvements to existing trails, including related facilities.c. Cost of maintaining the trail, parking areas, trail signs, enforcement of trail rules and Maine statutes.(6)Agreement - The municipality/County mustsubmit the original agreement between the State of Maine and the municipality/County. One signed copy will be returned to the municipality/county. Approval of the grant will be expedited if the signed agreement is submitted with the grant application.01-670 C.M.R. ch. 18, § I