Section 670-160-2 - APPLICATION PROCESS1.Eligibility Requirements To be eligible for the grant program, the ATV organization ("applicant" or "grantee") must meet the following criteria:
A Be a non-profit corporation in good standing. For purposes of this rule, a qualified applicant must be a group formed to encourage safe ATV operations, develop organized trails for the public, and promote appropriate ATV use. The applicant must have a President, Vice President, and Trailmaster, all of whom must be at least 18 years old.B Register with the Bureau's ATV Program by June 1st. Registration is done by providing a completed Officer update form (provided by the Bureau) which must include the organizations taxpayer ID number2.Grant ProgramAGrant Amount The grant programs are administered by the Bureau's Off Road Vehicle Division. The Bureau, in its sole discretion, will determine the maximum yearly grant by considering, among other factors, a comparison of the average qualified expenditures of all clubs for the preceding year with anticipated revenue available for the projected year. An applicant may apply for anticipated costs up to the maximum Grant amount established for that year.
BApplication process1 All correspondence and application forms must be submitted to the following address: Maine Department of Agriculture, Conservation and Forestry,
Bureau of Parks and Lands
Off Road Vehicle Division
ATV Grant Program
22 SHS
Augusta, Maine 04333
2. Grant applications may be submitted beginning May 1 but must be postmarked no later than July 1 of the current year.3. The applicant must complete and submit the following documents: (a) ATV Trail Grant-in-Aid Application/Agreement (Supplied by the Bureau)(b) An accurate, commercially produced map that shows the trail(s) at a scale of at least one-half inch to one mile. The map must show the location of the trails, water bodies, streams, roads, the topography of the land, parking areas, clubhouses, and support facilities. 4. After reviewing the application, the Bureau will issue a written notification to the applicant approving or denying the application, subject to the availability of funds. Specific terms and conditions of the grant are stated in Section 3, although the Bureau may require additional terms and conditions to effectively carry out its program.C.Reimbursement process1. An approved applicant must submit a "Request for Reimbursement" form (Supplied by the Bureau) and required documentation including worksheets and receipts in order to be reimbursed. Requests must be postmarked no later than January 31 of the year following the approved grant application.2. Only expenses actually incurred from the preceding January 1 through the date of the request for reimbursement will be considered for payment. Only expenses incurred during the calendar year from January 1st through December 31st are eligible for reimbursement. By example, for a grant approved in July 2004, with expenses incurred from January through December 2004, the request must be postmarked by January 30, 2005. In no case will the state reimbursement exceed the maximum approved Grant Amount.01- 670 C.M.R. ch. 160, § 2