Section 017-3-6 - Duties of The Race SecretaryThe Race Secretary is responsible for exercising a high degree of diligence in setting race conditions and developing the race program for each individual race day, and for the entire meet, in a manner that benefits all Maine licensees proportionately and fairly. The Race Secretary is accountable to the Presiding Judge and the Commission for his/her performance. The Commission may deny, suspend, revoke, refuse or condition the license of any Race Secretary upon credible evidence indicating that the Race Secretary has shown favoritism or otherwise failed to diligently uphold the responsibilities described in this section.
The Race Secretaries duties include, but are not limited to:
1. Ensuring, to the extent practicable within the context of the available horse supply, that each race is as evenly matched and as competitive as possible.2. Ensuring that conditions sheets are written such that the lowest classes of horses have a fair and proportionate opportunity to compete for purses.3. Ensuring that condition sheets declare the type of race proposed, such as conditioned, handicapped, free for all, etc.4. Obtaining the electronic eligibility records and, when applicable, the registration certificate of all horses competing at the racetrack and return same to the owner of a horse or his/her representative.5. Checking each eligibility record and certifying to the Judges as to the eligibility of all the horses.6. Being familiar with the age, class and competitive ability of all horses racing at the track.7. Writing conditions sheets to provide consistent and reasonable opportunity for all common classes of horses to have a regular opportunity to fairly compete.8. Scheduling the daily racing programs to be presented at the racetrack and posting same at least 24 hours before declarations close. In any event, the original conditions shall not be changed.9. Examining all electronic entries, entry blanks and declarations; verifying all information set forth therein; selecting the horses to start and the "also eligible" horses from the declarations in accordance with the rules governing these functions.10. Advertising early closing, late closing, and stake events in accordance with the rules governing these races.11. Examining nominations and declarations in Early Closing, Late Closing and Stake Events; verifying the eligibility of all declarations and nominations and compiling lists thereof for publication.12. Post a list of all horses that may race only in Free for all, preferred, and invitational classes at that track, and make that list available to the Presiding Judge on a weekly basis.