La. Admin. Code tit. 70 § II-535

Current through Register Vol. 50, No. 11, November 20, 2024

Section II-535 - Guide for Completing the Agreement for Relocating Utilities

A. The agreement is made up of the Articles of Agreement, Statement of Work, Estimate of Work to be Performed, and Plan of Work. The following is a guide to help complete the agreement.

1. Attention is directed to Paragraph 6b of DOTD PPM 6-6-3-1. If company is not adequately staffed to perform the work of engineers, land surveyors, architects or other professional services, approval for private consultant services must be given by the department and the Federal Highway Administration before authorization is given to perform these services.

2. The following items should be submitted to the DOTD:

a. two completed original copies of the agreement form;

b. six copies of the Statement of Work;

c. six copies of the Estimate of Cost (Exhibit A);

d. six copies of the drawings (Exhibit B).

3. Articles of Agreement (two copies). The Articles of Agreement should be completed as follows:

a. Page 1:

i. principal office of the company;

ii. name and title of the official representing the company;

b. Page 3:

i. estimated number of working days (Article VIII);

ii. method by which the costs will be developed (Article IX);

iii. amount of the agreement (Article X);

iv. signature of company official, with witnesses;

v. street address of location where records may be audited.

4. Statement of Work to be Performed (six copies). The statement of work should be brief but informative and should include but not be limited to:

a. a short narrative of the work to be performed;

b. a more complete narrative of individual relocations which would not follow a routine relocation;

c. a statement that the work will be performed by company forces, continuing contract, competitive bids or other method;

d. an explanation of betterments if included in the relocation;

e. estimated number of working days to complete the adjustments;

f. justification for removal or abandonment of existing facilities, followed by documentation in estimate if necessary.

5. Estimate of Cost (Exhibit A) (six copies). The estimate of cost should clearly show how the cost of the relocation is developed. (Note that the final invoice must be in the same format as the estimate.) The estimate should be developed under the following applicable Subparagraphs:

a. preliminary engineering;

b. right-of-way;

c. temporary construction;

d. permanent construction;

e. removal costs;

f. salvage;

g. betterment;

h. supervision and overhead.

6. Each section should show the costs by items, unit hours, man hours, contract unit prices, etc., in the same manner as the actual costs will be charged or that would support a lump sum estimate. A summary or recap of the sections shown above must be included.

7. Plan of Work (Exhibit B) (six copies). The plan of work should present a clear picture of all the work to be performed. The plan should by appropriate symbols and legend show:

a. Project Features:

i. highway centerline;

ii. highway stationing;

iii. highway right-of-way limits;

iv. control of access lines where applicable;

b. Company Features:

i. facilities removed;

ii. facilities placed;

iii. facilities abandoned, with justification for abandonment included in estimate and/or statement of work;

iv. facilities to be adjusted;

v. facilities in place to remain;

vi. all existing and new facilities should be identified by highway stationing;

vii. adequate notation should be made on the drawings, or profile sketches included, showing minimum depth of cover or vertical clearances for all facilities, both parallel and crossings, installed within highway right-of-way;

viii. distances from new facilities to either highway centerline, edge of roadway or right-of-way line;

ix. legend for symbols used;

x. company's title block or other means of identifying drawings (Note: the company's name must appear on all drawings);

xi. existing and proposed utility right-of-way;

xii. for existing and proposed gas pipelines subject to minimum federal safety standards:

(a). maximum operating pressure, class location and temperature of gas;

(b). outside diameter, wall thickness, material specification and minimum yield strength of carrier pipe;

(c). outside diameter, minimum yield strength, and wall thickness of casing.

La. Admin. Code tit. 70, § II-535

Promulgated by the Department of Transportation and Development, Utility and Permit Section, LR 20:317 (March 1994).

AUTHORITY NOTE: Promulgated in accordance with R.S. 48:381-382, 48:193, 48:344.