La. Admin. Code tit. 7 § XXXIX-1503

Current through Register Vol. 50, No. 11, November 20, 2024

Section XXXIX-1503 - Scale/Load Tickets: Required Information; Distribution; Maintenance of Records; Electronic Transfer/Driver Cards

A. Scale tickets must be maintained for a period of not less than six years. Information required by the scale ticket regulations may be kept on a load ticket provided that the scale ticket can be cross-referenced to the load ticket. When both are used, the load ticket and scale ticket must be maintained for a period of not less than six years.

B. On any per-unit sale the purchaser of the timber must provide the timber owner hard copies of the scale tickets relating to any partial or final settlement made during the course of the harvest. Mill generated settlement sheets may be provided to the timber owner in lieu of a copy of the scale ticket provided it includes the load number, scale ticket number, date and time, product and species description, volume and/or weight.

C. Each scale ticket must contain the following information:

1. scale ticket number-each scale ticket issued at a wood receiving facility must be numbered;

2. parish/county and state-the parish/county and state where the timber was harvested;

3. date and time-date and time that the forest product was received (required on scale ticket only);

4. type and quantity of forest product delivered:

a. type-description of forest product received;

b. quantity-board feet, tonnage, or cords; clarification

NOTE: The following items must be documented on a scale ticket or documented on a load ticket that can be cross referenced to the scale ticket.

5. timber owner's name-owner or owners of timber at the time it was severed

a. On a per-unit sale the seller must be listed as the timber owner;

6. landowner-name of the owner of the land where the timber was severed.

a. For a multi-owned tract of land, the name of the estate, corporation, or what the site is commonly known as, may be listed;

b. For industrial land, the company tract number may be listed;

7. producer-company or individual who is responsible for harvesting the timber;

8. load number-the load number designated by the loaders log book;

9. driver's signature-signature of driver delivering the forest product. Must be legible and as shown on the driver's Commercial Driver's License.

D. A scale ticket may be kept in electronic form. If a scale ticket is kept in electronic form, it shall contain all required information set forth in Subsection C of this regulation and be maintained for a period of not less than six years. The use of an electronic scale ticket does not relieve the purchaser of the timber from the obligations set forth in required by Paragraph C.9 of this Section may also be in electronic form.

E. Electronic transfer/driver cards capturing electronic signatures may be used by the purchasing/receiving facility. If a purchasing/receiving facility chooses to utiltize electronic transfer/driver cards, the assigned driver shall complete and submit a sworn statement of identity to the facility, in a form provided by the department.

1. The sworn statement of identity shall include the following:

a. name and physical address of the purchasing/receiving facility;

b. assigned driver's legal name;

c. assigned driver's date of birth;

d. assigned driver's current home physical address, and mailing address, if different; and

e. driver's signature.

2. A copy of the assigned driver's Commercial Driver's License shall be submitted with the sworn statement of identity.

3. The purchasing/receiving facility shall maintain the sworn statement and copy of the Commercial Driver's License for a period of not less than six years.

4. Upon receipt of an assigned driver's sworn statement and copy of his CDL, the purchasing/receiving facility may issue a unique and individual card to the assigned driver.

5. Electronic transfer/driver cards issued pursuant to this Section, are non-transferable and shall not be used by anyone except the driver to whom they have been issued.

F. Restrictions. Wood-receiving facilities cannot accept any load of timber unless all information required by these regulations is provided at the time of delivery.

La. Admin. Code tit. 7, § XXXIX-1503

Promulgated by the Department Agriculture and Forestry, Office of Forestry, Forestry Commission, LR 27:31 (January 2001), amended LR 27:1005 (July 2001), LR 37:2985 (October 2011), Amended by the Department of Agriculture and Forestry, Office of Forestry, LR 42734 (5/1/2016), Amended LR 47564 (5/1/2021).

AUTHORITY NOTE: Promulgated in accordance with R.S. 3:4278.3.