La. Admin. Code tit. 67 § VII-1725

Current through Register Vol. 50, No. 9, September 20, 2024

Section VII-1725 - Equipment Management Requirements

A. Requirements for managing equipment until transfer, replacement or disposition takes place shall, as a minimum meet the following requirements.

1. Property records shall be maintained accurately. (Retention and access requirements for these records are explained in §1725).

2. For each item of equipment, the records shall include:

a. a description of the equipment including manufacturer's model number, if any;

b. an identification number, such as the manufacturer's serial number;

c. identification of the grant under which the recipient acquired the equipment;

d. information needed to calculate the federal share of the equipment;

e. acquisition date and unit acquisition cost;

f. location, use, and condition of the equipment and the date the information was reported; and

g. all pertinent information on the ultimate transfer, replacement, or disposition of the equipment.

3. A physical inventory of equipment shall be taken and the results reconciled with the property records at least once a year to verify the existence, current utilization, and continued need for the equipment. Any differences between quantities determined by the physical inspection and those shown in the accounting records shall be investigated to determine the causes of the differences.

4. A control system shall be in effect to insure adequate safeguards to prevent loss, damage, or theft of equipment. Any loss, damages, or theft of equipment shall be investigated and fully documented.

La. Admin. Code tit. 67, § VII-1725

Promulgated by the Department of Social Services, Office of Rehabilitation Services, LR 21:586 (June 1995).

AUTHORITY NOTE: Promulgated in accordance with R.S. 49:664.6 and R.S. 36.477.