La. Admin. Code tit. 55 § III-1615

Current through Register Vol. 50, No. 11, November 20, 2024

Section III-1615 - Background Checks

A. Every owner, employee, officer, directors, managers, or representative who will have access to restricted areas of the contracted location, information or data regulated by the Driver Privacy Protection Act, or paperwork or documents submitted to the public tag agent as a result of their public tag agent contract shall have a background check performed by Louisiana State Police.

B. Applicants shall submit electronic fingerprints for the purpose of conducting a background check.

C. Fingerprint cards will not be accepted for the purpose of completing a background check unless prior approval is granted by the department.

D. Cleaning crews or janitorial services that require regular access to secure areas of the building must pass a background check prior to gaining access to the building.

E. Exceptions

1. Maintenance or trade persons that would need infrequent access to the contracted location or access is limited to an isolated incident may be permitted to restricted areas of the building if all of the following conditions are met:

a. all documents protected by the Driver Privacy Protection Act has been secured in a locked cabinet or area that is inaccessible to the maintenance or trade person;

b. all inventory has been locked in a cabinet or area that cannot be accessed;

c. all computers are either turned off of locked so protected information cannot be viewed;

d. an authorized person remains with the unauthorized person at all times.

2. Computer Technician

a. Computer technicians that do not have a computer signon must be accompanied by the authorized person with a signon at all times. The authorized person shall be responsible for any potential data breach or misuse of information.

b. Computer technicians that work for the PTA and will need unaccompanied access to restricted data must submit a background check and be issued a user signon.

c. PTA must provide the name and contact information for any computer technicians that handles the PTAs IT needs to PTA Administration. PTA must make notification when they no longer do business with the computer technician.

3. A runner that has not submitted a background check and has been approved by PTA Administration may:

a. may pick up inventory items such as license plates, temporary registration markers, vehicle title stock, etc.;

b. may not pick up or drop off paperwork that contains information restricted under DPPA;

c. may not access any restricted area of the OMV/PTA office where DPPA restricted information may be viewed;

d. the PTA must notify PTA Administration of any runners that will be picking up inventoried items prior to the date of pick up;

e. runner must provide identification which will be verified prior to inventory being released.

La. Admin. Code tit. 55, § III-1615

Promulgated by the Department of Public Safety and Corrections, Office of Motor Vehicles, LR 25:2416 (December 1999), repromulgated LR 49331 (2/1/2023), Amended LR 491125 (6/1/2023).

AUTHORITY NOTE: Promulgated in accordance with R.S. 47:532.1.