La. Admin. Code tit. 46 § LXXXV-103

Current through Register Vol. 50, No. 12, December 20, 2024

Section LXXXV-103 - Meetings

A. The annual meeting of the board shall be held during the last quarter of the fiscal year in April, May or June of each year, at a time and place to be announced by posting public notice.

1. Notice for In-Person Meetings. At least 24 hours prior to an in-person meeting, the board shall post the following at the principal office of the board in Baton Rouge, Louisiana as well as on the agency's website at www.lsbvm.org:

a. meeting notice and agenda; and

b. detailed information regarding how members of the public may submit written comments regarding matters on the agenda prior to the meeting.

2. Notice for Meetings via Electronic Means. At least 24 hours prior to a meeting held via electronic means, the board shall post the following at the principal office of the board in Baton Rouge, Louisiana as well as on the agency's website at www.lsbvm.org:

a. meeting notice and agenda; and

b. detailed information regarding how members of the public may:

i. participate in the meeting via electronic means, including the applicable videoconference link and/or teleconference phone number; and

ii. submit written comments regarding matters on the agenda prior to the meeting.

B. Additional meetings of the board may be called by the president or by any three members of the board. Additional meetings shall be announced in accordance with §103 A

C. The board meets the below criteria pursuant to Act 393 to be eligible to conduct open public meetings via electronic means:

1. is a state agency as defined by R.S. 49:951;

2. has powers, duties, or functions that are not limited in scope to a particular political subdivision or region;

3. conducts at least six regularly scheduled meetings in a calendar year; and

4. is not one of the agencies identified by R.S. 42:17.2(I) to which open meetings via electronic means shall not apply.

D. Electronic Meeting Requirements and Limitations

1. For any meeting conducted via electronic means, the board shall ensure compliance with all requirements outlined in R.S. 42:17.2(C).

2. The board shall not conduct any more than one-third of its open meetings via electronic means, and will only conduct successive meetings via electronic meetings as needed.

3. A schedule of meetings identifying which will be conducted via electronic means and which will be conducted as in-person meetings shall be posted on the agency's website at www.lsbvm.org. on an annual basis.

4. All members of the board, whether participating from the anchor location or via electronic means, shall be counted for the purpose of establishing a quorum and may vote.

5. An online archive of any open meetings conducted via electronic means shall be maintained and available for two years on the agency's website at www.lsbvm.org.

E. Disability Accommodations

1. Although an open meeting may be scheduled as in-person, the board is obligated to provide for participation via electronic means on an individualized basis by people with disabilities.

2. People with disabilities are defined as any of the following:

a. a member of the public with a disability recognized by the Americans with Disabilities Act (ADA);

b. a designated caregiver of such a person; or

c. a participant member of the agency with an ADA-qualifying disability.

3. The written public notice for an open meeting, as required by R.S. 42:19, shall include the name, telephone number and email address of the designated agency representative to whom a disability accommodation may be submitted.

4. The requestor shall be provided with an accommodation, including the teleconference and/or video conference link, for participation via electronic means as soon as possible following receipt of the request, but no later than the start of the scheduled meeting.

La. Admin. Code tit. 46, § LXXXV-103

Promulgated by the Department of Health and Human Resources, Board of Veterinary Medicine, LR 8:65 (February 1982), amended by the Department of Health and Hospitals, Board of Veterinary Medicine, LR 16:223 (March 1990), LR 19:345 (March 1993), LR 20:1380 (December 1994), LR 23:966 (August 1997), Amended by the Department of Agriculture and Forestry, Board of Veterinary Medicine, LR 50653 (5/1/2024).

AUTHORITY NOTE: Promulgated in accordance with R.S. 37:1518.