La. Admin. Code tit. 40 § XXVII-101

Current through Register Vol. 50, No. 11, November 20, 2024

Section XXVII-101 - Election of Employee Member of the State Civil Service Commission

A. Qualifications- Term of Office

1. The classified employee member of the State Civil Service Commission shall be a full-time, permanent employee in the classified state service for a period of one year prior to the date on which he qualifies as a candidate and shall serve a term of six years unless serving to fill the unexpired term of a vacancy.

2. The classified employee eligible to fill an unexpired term will take office after notification of a vacancy by the director of State Civil Service to the Secretary of State and upon certification by the Secretary of State, who shall certify in accordance with law. That employee will serve until a new regular election is conducted to elect a successor.

B. Call for Election

1. The Director of State Civil Service shall post on the date it is issued the call for election on bulletin board(s) at the office of the Director of State Civil Service and on the web site maintained by the Department of State Civil Service. It shall remain posted until the final day for qualification as a candidate has passed. A copy of the call shall be delivered to the Secretary of State for publication in the official state journal.

C. Nominations

1.Candidates for election to the office of Classified Employee Member of the State Civil Service Commission must include on the nomination petition their name as it is to appear on the ballot, their position classification (job), the department, agency, board or commission at which employed, their home address, their work email address (if applicable) and the last four digits of their Social Security number or any other personal identification number designated by the director of State Civil Service.

2.The nominating petition shall include the signature, printed name, last four digits of the Social Security number or any other personal identification number designated by the director of State Civil Service, and the department, agency, board or commission of each employee signing the petition.

3.The director of State Civil Service, or his designated representative, shall examine the nominating petition of each candidate on receipt, determine whether the person nominated is eligible or ineligible and that the petition is valid or invalid, and so notify the candidate of his decision by close of business on the first business day following receipt by mailing such notification to the candidate's home address or by emailing it to the work email address provided in the nomination petition.

4. A candidate may withdraw his name from nomination by notifying the Director of State Civil Service in writing prior to the end of the qualifying period.

D. Conduct of Election

1. All eligible candidates shall have their names listed on the ballot in alphabetical order of their last name, exactly as it appears on the nominating petition.

2. Election brochures shall contain ballot instructions for voting, information about each candidate whose name appears on the ballot, in alphabetical order of their last name, and the final date for voting.

3. Instructions shall contain directions about the secrecy of the balloting process with reference to state law providing for punishment for violating that secrecy.

4. Ballots and election brochures shall be emailed to every employee who is qualified to vote using the employee's official work email address as maintained by the employing agency or, for employees without a work email address or who have expressed a preference to vote via U.S. Mail, mailed to the last mailing address reported by the appointing authority to State Civil Service.

5.The director of State Civil Service shall supervise and be responsible for the election to ensure that it is conducted in accordance with the requirements of R.S. 42:1351 through 1360.

6.Voting may be conducted electronically or by U.S. mail. Electronic means shall be via telephone, via Internet or by any other acceptable electronic means.

7. The election process will include verification that each person casting a vote is qualified to vote and that no voter casts more than one vote.

8. The director of State Civil Service may contract with a vendor to conduct the election under the director's supervision.

E. Report of Results

1. The director of State Civil Service shall provide a written report of certified election results to the State Civil Service Commission and the Secretary of State.

2. A copy of the report shall be posted at the office of the Director of State Civil Service and on the Department of State Civil Service web site for five consecutive working days following submission of the report to the Secretary of State.

La. Admin. Code tit. 40, § XXVII-101

Promulgated by the Department of Civil Service, Civil Service Commission, LR 24:2077 (November 1998), amended LR 30:2444 (November 2004), Amended LR 482548 (10/1/2022).

AUTHORITY NOTE: Promulgated in accordance with R.S. 42:1357(B).