La. Admin. Code tit. 40 § XIII-113

Current through Register Vol. 50, No. 11, November 20, 2024

Section XIII-113 - Travel and Transportation Regulations

A. All reimbursement for travel will be made in accordance with the travel regulations of the recipient, service delivery area grant recipient, administrative entity or subrecipient. Where subrecipient travel regulations are utilized, they shall, at a minimum, conform with applicable standards of the recipient, service delivery area grant recipient, or administrative entity.

B. Travel costs are allowable for expenses for transportation, lodging, subsistence, and related items incurred by employees who are in travel status on official business incident to the recipient or subrecipient program. Such costs may be charged on an actual basis on a per diem or mileage basis in lieu of actual costs incurred, or on a combination of the two provided the method used is applied to an entire trip and results in charges consistent with those normally allowed in like circumstances in nonfederally sponsored activities. The difference in cost between first-class air accommodations and less-than-first-class air accommodations are unallowable except when less-than-first-class air accommodations are not reasonably available. Each recipient or subrecipient must have clearly defined travel regulations including documentation requirements. These requirements must include travel reports which include the date of travel, travel destination, purpose, beginning and ending odometer reading, amount to be reimbursed, and supervisor signatures.

C. Costs incurred for freight, cartage, express, postage and other transportation costs relating either to goods purchased, delivered, or moved from one location to another are allowable.

La. Admin. Code tit. 40, § XIII-113

Promulgated by the Department of Labor, Office of Labor, LR 9:333 (May 1983), amended by the Department of Employment and Training, Office of Labor, LR 17:357 (April 1991), amended by the Department of Labor, Office of Labor, LR 19:1584 (December 1993).

AUTHORITY NOTE: Promulgated in accordance with R.S. 23:2022.