La. Admin. Code tit. 4 § XVII-719

Current through Register Vol. 50, No. 11, November 20, 2024

Section XVII-719 - Requesting Stored Records

A. An agency may request access to or check out their agency's records by following the following procedures.

1. The agency must contact the state archives by either mail, fax, phone or e-mail requesting access to or checking out a file(s) or box(es) by listing the agency box number for the boxes being requested and providing the file name(s) if particular files are being requested.

2. Requests will be processed on a first-come, first-served basis. In the event that an agency has a true emergency, the state archives will try to accommodate a request for expedited service.

3. The state archives will contact the agency's records officer when the records in question are ready for review or pick-up. Upon arrival to the state archives, agency personnel will be required to show proper identification before access to the records will be granted.

4. Records being checked out from the state records center require a signed check out invoice by the employee checking out the records.

5. Once the agency checks out a record, the responsibility to return the record to the state archives belongs to the agency.

La. Admin. Code tit. 4, § XVII-719

Promulgated by the Department of State, Office of the Secretary of State, Division of Archives, LR 29:956 (June 2003).

AUTHORITY NOTE: Promulgated in accordance with R.S. 44:405.