La. Admin. Code tit. 4 § XVII-1551

Current through Register Vol. 50, No. 11, November 20, 2024

Section XVII-1551 - Destruction of Microfilmed Records

A. Microfilmed records must be destroyed only in accordance with R.S. 44:411(A)(2). Microfilmed records scheduled for destruction must be disposed of in a manner that ensures protection for any sensitive or confidential information. Destruction of records on a roll of microfilm containing multiple records series must be done by destroying the whole roll of film at the time the records on the film that have the longest retention period are eligible for destruction or, if filmed prior to the effective date of these standards, by deleting the section of the film containing records eligible for destruction and splicing the film. If the film is spliced, a destruction notice containing the following information must be inserted in place of the deleted records:

1. the records series title and the inclusive dates of the records;

2. the signature and printed name of the agency records management officer (RMO) approving deletion of the records;

3. the date of the deletion.

La. Admin. Code tit. 4, § XVII-1551

Promulgated by the Department of State, Office of the Secretary of State, Division of Archives, LR 29:963 (June 2003).

AUTHORITY NOTE: Promulgated in accordance with R.S. 44:405.