La. Admin. Code tit. 4 § XVII-1331

Current through Register Vol. 50, No. 8, August 20, 2024

Section XVII-1331 - Agency Responsibilities

A. Each agency should adopt and disseminate to their employees an agency electronic mail (e-mail) proper use policy. The policy should include:

1. defining official use and set limits on personal use of electronic messaging (similar to limitations that exist for telephone, fax, and personal mail);

2. prohibiting the use of electronic messaging system to promote the discrimination (on the basis or race, color, national origin, age, martial status, sex, political affiliation, religion, disability or sexual preference), promotion of sexual harassment, or to promote personal, political, or religious business or beliefs;

3. prohibiting employees from sending electronic messages under another employee's name without authorization;

4. prohibiting the altering of electronic messages, including any attachments;

5. agency process for storing and maintaining electronic messages for the duration of the message's retention period;

6. notice that users of an agency's electronic messaging system should not expect a right of privacy and that electronic messages may be monitored for compliance and abuse.

La. Admin. Code tit. 4, § XVII-1331

Promulgated by the Department of State, Office of the Secretary of State, Division of Archives, LR 29:959 (June 2003).

AUTHORITY NOTE: Promulgated in accordance with R.S. 44:405.