La. Admin. Code tit. 4 § VII-982

Current through Register Vol. 50, No. 11, November 20, 2024

Section VII-982 - Meetings of the Board

A. The board meets criteria pursuant to R.S. 42:17.2 to be eligible to conduct open public meetings via electronic means.

B. At least 24 hours prior to a meeting conducted via electronic means, the board shall post the following on the Louisiana Department of Veterans Affairs' website at vetaffairs.la.gov:

1. meeting notice and agenda; and

2. detailed information regarding how members of the public may:

a. participate in the meeting via electronic means, including the applicable videoconference link and/or teleconference phone number; and

b. submit written comments regarding matters on the agenda prior to the meeting.

C. Given that the board assists military families, there is no limitation as to the number of successive meetings via electronic means that may be conducted.

D. A schedule of meetings identifying which will be conducted via electronic means and which will be conducted as in-person meetings shall be posted on the agency's website at vetaffairs.la.gov on an annual basis.

E. An online archive of any open meetings conducted via electronic means shall be maintained and available for two years on the agency's website at vetaffairs.la.gov.

F. The board shall provide for participation via electronic means on an individualized basis by people with disabilities.

G. People with disabilities are defined as any of the following:

1. a member of the public with a disability recognized by the Americans with Disabilities Act (ADA);

2. a designated caregiver of such a person; or

3. a participant member of the board with an ADA-qualifying disability.

H. The written public notice for an open meeting, as required by R.S. 42:19, shall include the name, telephone number and email address of the designated agency representative to whom a disability accommodation may be submitted.

I. The requestor shall be provided with an accommodation, including the teleconference and/or video conference link, for participation via electronic means as soon as possible following receipt of the request, but no later than the start of the scheduled meeting.

La. Admin. Code tit. 4, § VII-982

Promulgated by the Office of the Governor, Department of Veterans Affairs, LR 50501 (4/1/2024).

AUTHORITY NOTE: Promulgated in accordance with R.S. 42:17.2.