La. Admin. Code tit. 4 § V-2707

Current through Register Vol. 50, No. 11, November 20, 2024

Section V-2707 - Uniform Standards

1. All printed matter, except documentation in connection with proceedings of the executive, legislative, and judicial branches of state government, printed or caused to be printed by any branch, department, agency, official, employee, or other entity of state government, shall contain the following statement, with required information inserted, printed on the publication adjacent to the identification of the agency responsible for publication.

This public document was published at a total cost of $ . (Number) copies of this public document were published in this (number) printing at a cost of $ . The total cost of all printing of this document including reprint is $ . This document was published by (name and address of person, firm or corporation or agency which printed the material) to (statement of purpose) under authority of (citation of law requiring publication or of special exception by Division of Administration, the legislative budgetary control council, or the judicial budgetary control council as provided in Subchapter C, Section 2705. A) This material was printed in accordance with the standards for printing by state agencies established pursuant to R.S. 43:31.

2. If the printing of the material was not done by a state agency, the above statement shall include the following additional language.

Printing of this material was purchased in accordance with the provisions of Title 43 of the Louisiana Revised Statutes.

3. This statement shall be printed in the same size type as the body copy of the document and shall be set in a box composed of a one-point rule. The provisions of this Subsection shall not apply to printed matter used by the following entities: the Department of Commerce for the purpose of attracting new industry to locate within the state of Louisiana; the Office of Tourism of the Department of Culture, Recreation and Tourism, relative to new promotional materials; and public colleges and universities, and vocational technical schools. The following three factors shall be utilized in computing cost data:

a. preparation of the public document for publication;

b. printing, including all expenditures for reproduction, whether on bid or in-house;

c. circulation, including all estimated expenditures for postage and distribution of the public document.

B. Printed Matter

1. All printed matter referred to in Subsection A is assumed by the Division of Administration to refer to types of printing material described in R.S. 43:31(A).

2. The required cost statement may be placed on the title page of books. On leaflets, brochures and other publications, it should be placed below the agency name. Preparation of the cost statement is detailed below.

This public document is published at a total cost of $ _______________. _______________ copies of this public document (a) (b) were published in this __________ printing at a cost of $ _______________. The total cost of all printings of this document, (c) (d) including reprints is $ _______________. This document was published by ____________________ to _________________ (e) (f) (g) under authority of ____________________. This material was printed in accordance with standards for printing by state (h) agencies established pursuant to R.S. 43.31. Printing of this material was purchased in accordance with the provisions of Title 43 of the Louisiana Revised Statues.

a. this figure should reflect a total of the three factors listed in R.S. 43:31(c):

i. preparation cost of the public document for publication;

ii. printing cost, including all expenditures for reproduction, whether acquired through bid or in-house;

iii. circulation cost, including all estimated expenditures for postage and distribution of the public document;

b. number of copies agency is printing in this issue;

c. number of times exact document has been published (first, third, or tenth, etc.);

d. this figure should reflect only the printing cost for this printing;

e. this figure should include a total of all factors set forth in R.S. 43:31(c) for all printings. (If this is the first printing, the figures for (a) and (c) should be the same. If this is a reprint, then this figure should include the total cost for all publications from the beginning. Example: total of first, second and third printing). A reprint would be a publication that is reprinted with no changes. Publications that are printed yearly, with changes, would not be considered a reprint;

f. printing company name and address (or Office of State Printing, Post Office Box 94095, Baton Rouge, Louisiana 70804-9095), then agency's name and address;

g. the reason for publishing this document;

h. the law that authorized the printing of the document, or, absent such a state or federal law, the following language: "under special exception by the Division of Administration";

i. to be used if not printed in-house by state agency.

C. The cost statement shall be set in same size type as the body copy and shall be set in a box composed of a one-point rule.

D. The Division of Administration assumes that the intent of the Legislature was not to increase either administrative or printing costs with the passage of R.S. 43:31; therefore, in computing cost data, estimated costs may be used. The estimated costs should include:

1. an estimated portion of the salaries of agency personnel involved in preparing document;

2. printing costs given by printer, whether in-house, or by State Printing;

3. estimated postage or freight for distribution.

La. Admin. Code tit. 4, § V-2707

Promulgated by the Office of the Governor, Division of Administration, LR 14:431 (July 1988), amended LR 41:883 (May 2015).

AUTHORITY NOTE: Promulgated in accordance with R.S. 43:31.