La. Admin. Code tit. 4 § V-1510

Current through Register Vol. 50, No. 11, November 20, 2024

Section V-1510 - Agency-Hosted Conferences (Both in-State and Out-of-State)

A. State Sponsored Conferences. An agency must solicit three bona fide competitive quotes in accordance with the governor's Executive Order for small purchase. Agency hosted in-state conferences that require lodging must be booked through Hotelplanner unless prior approval is granted by the Division of Administration, Office of State Travel.

B. Attendee Verification. All state sponsored conferences must have a sign-in sheet or some type of attendee acknowledgment for justification of number of meals ordered and charged.

C. Conference Lunch Allowance. Lunch direct billed to an agency in conjunction with a state sponsored conference is to be within the following rates plus mandated gratuity.

Lunch In-State excluding New Orleans	$20
Lunch-New Orleans and Out-of-State	$25

1. Any other meals such as breakfast and dinner require special approval in accordance with PPM49 §1509"Special Meal" and must have prior approval from the Commissioner of Administration or for Higher Education, the entity head or his/her designee.

D. Conference Refreshment Allowance. Cost for break allowances for meeting, conference or convention are to be within the following rates.

1. Refreshments shall not exceed $4.50 per person, per morning and/or afternoon sessions. A mandated gratuity may be added if refreshments are being catered.

E. Conference Lodging Allowances. Lodging rates may not exceed $20 above the current listed routine lodging rates listed for the area in which the conference is being held.

La. Admin. Code tit. 4, § V-1510

Written by the Office of the Governor, Division of Administration, November 1, 1972, published LR 1:179 (April 1975), amended LR 1:338 (August 1975), LR 2:312 (October 1976), LR 5:93 (May 1979), LR 6:405 (August 1980), LR 7:7 (January 1981), LR 8:406 (August 1982), LR 15:820 (October 1989), LR 16:965 (November 1990), LR 26:1256 (June 2000), LR 27:807 (June 2001), republished LR 27:1495 (September 2001), LR 28:1130 (June 2002), LR 30:1116 (June 2004), LR 31:1191 (June 2005), LR 32:941 (June 2006), republished LR 33:1323 (July 2007), amended LR 34:1308 (July 2008), LR 35:1201 (July 2009), LR 36:1657 (July 2010), LR 37:2059 (July 2011), LR 38:1486 (July 2012), LR 39:1670 (July 2013), LR 40:1063 (June 2014), amended by the Office of the Governor, Division of Administration, Office of State Procurement, LR 41:1055 (June 2015).

AUTHORITY NOTE: Published in accordance with R.S. 39:231.