La. Admin. Code tit. 4 § III-715

Current through Register Vol. 50, No. 9, September 20, 2024

Section III-715 - Agency Policies and Procedures

A. Agencies must develop polices with specific procedures to follow when an employee has been overpaid. The procedures in this rule must be incorporated into the agency policy.

1. OSUP shall provide specific details on recoupment procedures as related to the ISIS HR Payroll system via OSUP memoranda.

2. Agencies not paid through ISIS HR must develop policies as related to their payroll system.

3. Agencies must incorporate into their recoupment policy the policies and procedures for the collection and reporting of accounts receivable which are published in the November 20, 2002 edition of the LouisianaRegister.

4. Agencies must incorporate into their recoupment policy a dispute procedure for an employee to follow if the employee does not agree with the agency claim of overpayment.

B. All employees and agency staff who affect the pay process in an agency including timekeepers, employee administration, payroll, and human resources, are responsible to assist in achieving an overall effective system of control to produce accurate payments Thus, agencies are to prepare internal control policies and maintain an effective system of internal controls to prevent overpayments.

La. Admin. Code tit. 4, § III-715

Promulgated by the Office of the Governor, Division of Administration, Office of State Uniform Payroll, LR 31:645 (March 2005).

AUTHORITY NOTE: Promulgated in accordance with R.S. 42:460.