La. Admin. Code tit. 33 § XV-1333

Current through Register Vol. 50, No. 9, September 20, 2024

Section XV-1333 - Maintenance of Records, Reports and Transfers

A. Each licensee shall maintain any records and make any reports in connection with the licensed activities as may be required by the conditions of the license or by the rules, regulations, and orders of the department.

B. Records which are required by these regulations or by license conditions shall be maintained for a period specified by the appropriate regulations or by license condition. If a retention period is not otherwise specified, these records must be maintained and transferred to the officials specified in LAC 33:XV.1333.D as a condition of license termination unless the department otherwise authorizes their disposition.

C. Records which shall be maintained in accordance with this Chapter may be the original or a reproduced copy or microfilm if this reproduced copy or microfilm is capable of producing copy that is clear and legible at the end of the required retention period. The record may also be stored in electronic media with the capability of producing legible, accurate, and complete records during the required retention period. Records such as letters, drawings, and specifications, shall include all pertinent information such as stamps, initials, and signatures. The licensee shall maintain adequate safeguards against tampering with and loss of records.

D. Notwithstanding Subsections A-C of this Section, copies of records of the location and the quantity of radioactive wastes contained in the disposal site shall be transferred upon license termination to the chief executive of the nearest municipality, the chief executive of the parish in which the facility is located, the parish zoning board or land development and planning agency, the state governor, and other state, local, and federal governmental agencies as designated by the department at the time of license termination.

E. Following receipt and acceptance of a shipment of radioactive waste, the licensee shall record the date of disposal of the waste, the date that the shipment is received at the disposal facility, a traceable shipment manifest number, a description of any engineered barrier or structural overpack provided for disposal of the waste, the location of disposal at the disposal site, the containment integrity of the waste packages as received, any discrepancies between materials listed on the manifest and those received, the volume of any pallets, bracing, or other shipping or on-site generated materials that are contaminated and are disposed of as contaminated or suspect materials, and any evidence of leaking or damaged packages or radiation or contamination levels in excess of limits specified in U.S. Department of Transportation and department regulations. The licensee shall briefly describe any repackaging operations of any of the waste packages included in the shipment, plus any other information required by the department as a license condition. The licensee shall retain these records until the department transfers or terminates the license that authorizes the activities described in this Section.

F. Each licensee authorized to dispose of waste received from other persons shall file a copy of its financial report or a certified financial statement annually with the Office of Environmental Compliance in order to update the information base for determining financial qualifications.

G. Each licensee authorized to dispose of waste received from other persons, in accordance with this Chapter, shall submit annual reports to the Office of Environmental Compliance. Reports shall be submitted by the end of the first calendar quarter of each year for the preceding year.

1. The reports shall include:

a. specification of the quantity of each of the principal contaminants released to unrestricted areas in liquid and in airborne effluents during the preceding year;

b. the results of the environmental monitoring program;

c. a summary of licensee disposal unit survey and maintenance activities;

d. a summary, by waste class, of activities and quantities of radionuclides disposed of;

e. any instances in which observed site characteristics were significantly different from those described in the application for a license; and

f. any other information the department may require.

2. If the quantities of waste released during the reporting period, monitoring results, or maintenance performed are significantly different from those expected in the materials previously viewed as part of the licensing action, the report shall cover this specifically.

H. If there is a conflict between the department's regulations in this Chapter, license condition, or other written department approval or authorization pertaining to the retention period for the same type of record, the longest retention period specified takes precedence.

I. Any transfer of radioactive materials by the licensee is subject to the requirements in LAC 33:XV.340.

J. In addition to the other requirements of this Section, the licensee shall store, or have stored, manifest and other information pertaining to receipt and disposal of radioactive waste in an electronic recordkeeping system.

1. The manifest information that shall be electronically stored is:

a. that required in LAC 33:XV.499.Appendix D, with the exception of shipper and carrier telephone numbers and shipper and consignee certifications; and

b. that information required in Subsection E of this Section.

2. If specified in facility license conditions, the licensee shall report the stored information, or subsets of this information, on a computer-readable medium, as defined in LAC 33:XV.499.Appendix D.

La. Admin. Code tit. 33, § XV-1333

Promulgated by the Department of Environmental Quality, Nuclear Energy Division, LR 13:569 (October 1987), amended by the Office of Air Quality and Radiation Protection, Radiation Protection Division, LR 24:2111 (November 1998), amended by the Office of Environmental Assessment, Environmental Planning Division, LR 26:2598 (November 2000), LR 27:1238 (August 2001), amended by the Office of the Secretary, Legal Affairs Division, LR 31:2535 (October 2005), LR 33:2188 (October 2007).

AUTHORITY NOTE: Promulgated in accordance with R.S. 30:2001 et seq.