La. Admin. Code tit. 28 § IV-502

Current through Register Vol. 50, No. 11, November 20, 2024

Section IV-502 - Consent Required to Process Applications and Deadlines

A. To process an application for financial aid or to allow participation in LOSFA programs to provide guidance and motivation in preparing for and achieving eligibility for financial aid programs, certain student personally identifiable information (PII) must be provided to the board. The PII required depends on the financial aid program for which the student is applying. If the required PII is not provided, an applicant will not be determined to be eligible.

B. The submission of an application for a financial aid program administered by the board or for participation in LOSFA programs to provide guidance and motivation in preparing for and achieving eligibility for financial aid programs constitutes consent for the students school to collect and disclose the students PII to LOSFA, and for LOSFA to collect, maintain, and use the PII for the program in which the student has indicated a desire to participate, if submitted by:

1. a student who is judicially emancipated, or emancipated by marriage, or who is 18 years old or older; or

2. a parent or legal guardian on behalf of a student who is not at least 18 years old and who is not emancipated.

C. To grant consent for a public school to collect the students PII and disclose it to LOSFA, the student, parent or legal guardian, as applicable, must sign a consent form provided by the public high school that includes the following:

1. purpose(s) for which the PII will be used;

2. who will have access to the PII;

3. how long the PII will be retained by LOSFA; and

4. how the PII will be destroyed at the end of the retention period.

D. Submission of one of the following constitutes consent for LOSFA to collect, maintain, and use the PII included in the submission for the purposes of determining eligibility for financial aid:

1. free application for federal student aid (FAFSA) naming LOSFA as a recipient;

2. ACT score naming LOSFA as a recipient;

3. ACT WorkKeys score naming LOSFA as a recipient;

4. SAT score naming LOSFA as a recipient;

5. TOPS on-line application.

E. The required information for consideration for initial eligibility for a TOPS Award, includes, but is not limited to, all the following student information:

1. full name;

2. date of birth;

3. Social Security number;

4. student high school transcript data, including but not limited to:

a. month and year of high school graduation;

b. the course code for each course completed;

c. the grade for each course completed;

d. the term and year each course is completed;

e. designation of each advanced placement, International Baccalaureate, honors, gifted and talented, articulated course for college credit, and dual enrollment course;

f. the grading scale for each course reported; and

g. the high school attended for each course reported;

5. ACT, ACT WorkKeys, and/or SAT scores;

6. FAFSA data;

7. college transcript data as set forth in § 1903

F. The required information for consideration for eligibility for other awards, grants and programs may include, but is not limited to, the following student information:

1. the information set forth in Subsection E above;

2. student disciplinary data;

3. family income;

4. dual enrollment high school and college transcript data;

5. foster care status;

6. ACT plan score;

7. school lunch program status;

8. standardized test scores;

9. grade point average for each semester and cumulative grade point average.

G. Deadlines to Provide Consent to a Public School for the Release of a Students PII to LOSFA

1. For participation in LOSFAs program for guidance and motivation to prepare for and to achieve eligibility for financial aid programs, the parent or legal guardian, as applicable, should provide consent by the eighth grade.

2. For eligibility for payment of a TOPS Award for the fall semester immediately following high school graduation, the student, parent or legal guardian, as applicable, should provide consent no later than January 15 of the year of graduation.

3. The final date for receipt of consent is the January 15 immediately following the final deadline for receipt of the students FAFSA or on-line application. See §505 below.

La. Admin. Code tit. 28, § IV-502

Promulgated by the Student Financial Assistance Commission, Office of Student Financial Assistance, LR 41650 (4/1/2015), Amended by the Board of Regents, Office of Student Financial Assistance, LR 44495 (3/1/2018).

AUTHORITY NOTE: Promulgated in accordance with R.S. 17:3021-3025, R.S. 17:3042.1 and R.S. 17:5001 et seq.