La. Admin. Code tit. 28 § CXVII-701
Current through Register Vol. 50, No. 11, November 20, 2024
Section CXVII-701 - Data Accuracy and EntryA. The following data must be entered by local programs in order to ensure that the National Reporting System provides valid and accurate data. Data entry errors, which go uncorrected, often do not reflect the progress of the student or the program, and often affect funding for local programs. Timely review of data assists in ensuring its accuracy and adherence to programmatic guidelines. The following represents Louisiana Department of Education data collection and entry policies as well as common data entry errors. Data | Entry Guidelines |
Social Security Number or Identifying Number | 1. Enter the learner's real Social Security number. 2. Enter the alien identification number if ESL students do not have a Social Security number. |
Contact Information | 1. Enter as many phone numbers that are available for the student (e.g., home, work, etc.). 2. Enter a complete mailing address including a number, street, apartment (if applicable), town and zip code. 3. Use the learner's parish of residence (not where the program is located). |
Enrollment Status | 1. Enter the learner's status: enrolled, active, or left. *A learner shall be separated and his/her status changed to left after nonattendance for 90 days according to NRS policies. |
Attendance | 1. Attendance must be recorded daily on sign-in sheets. It is recommended that attendance be entered on a weekly basis. *Attendance hours are counted for instruction or instructional activities. Instructional activities include classroom instruction, assessment to inform instruction, tutoring or participation in a learning lab. Virtual, on-line or distance education attendance hours must be recorded following NRS guidelines. |
Test Scores | 1. Enter test results (pre-test or post-test) upon completion of approved assessment. |
B. The Louisiana Department of Education requires that local programs submit a designation of distance learner for students enrolled in the adult education program, by participating in state-approved curricula and following a state-approved model for distance education. A list of state-approved curricula utilized for distance learning can be obtained on the Adult Education website at www.louisianaschools.net. 1. The student must be designated as a distance education learner if the majority of the student's attendance hours are in distance education. NRS approved proxy contact hours include: a. Clock Time Model, which assigns contact hours based on the elapsed time that a learner is connected to, or engaged in an online or stand alone software program. Student hours are taken from the activity statistics provided in the software.b. Teacher Verification Model, which assigns a fixed number of hours of credit for each completed assignment based on teacher determination of the extent to which a learner engaged in, or completed, the assignment. Telephone call and email contact are allowable in this model; however a contact log containing the date of contact, student name, topic discussed, and length of contact. The contact log must be filed with student attendance records.c. Learner Mastery Model, which assigns a fixed number of hours of credit based on the learner passing a test on the content of each lesson. Learners work with the curriculum and materials and when they feel they have mastered the material, take a test. A high percentage of correct answers (70 percent) earns the credit hours attached to the material.2. Students must have at least 12 onsite contact hours with the program.3. Pre-tests and post-tests are to be administered in person using the state assessment policy.4. Programs will report all required NRS data elements on distance education students in the state approved data management system.La. Admin. Code tit. 28, § CXVII-701
Promulgated by the Board of Elementary and Secondary Education, Adult Education Services, LR 31:3068 (December 2005), amended LR 34:606 (April 2008), LR 35:2316 (November 2009).AUTHORITY NOTE: Promulgated in accordance with R.S. 17:14.