La. Admin. Code tit. 25 § VII-4305

Current through Register Vol. 50, No. 11, November 20, 2024

Section VII-4305 - Public Documents Not Required to be Deposited

A. The recorder and state librarian have exempted certain kinds of state publications from deposit requirements. A state agency is not required to deposit the following state publications:

1. advertisements;

2. agendas;

3. alumni materials;

4. announcements, bookmarks, postcards;

5. applications;

6. articles/reports published in commercial/professional literature, e.g. JAMA;

7. artwork (graphical representations without textual information);

8. bids, responses to bids, requests for bids;

9. calendars;

10. complex relational databases;

11. contracts;

12. correspondence;

13. course schedules;

14. curriculum catalogs (program-specific only);

15. drafts of plans, reports (unless historically significant or only version available);

16. event invitations, announcements, registration forms;

17. fiction, literary criticism, or poetry, except as may be included in literary journals;

18. forms and instruction manuals for their completion;

19. fundraising materials;

20. grant proposals, bids;

21. greeting cards;

22. job listings;

23. memorabilia/realia;

24. memoranda (including email);

25. minutes of internal departmental meetings (except public meeting minutes of boards/commissions/task forces and executive meeting minutes);

26. minutes of boards/commissions/task forces and executive meetings containing confidential information (unless redacted);

27. minutes of committee meetings of boards/commissions/task forces, even if public;

28. news/press releases, public service announcements;

29. newsletters and subscriber lists meant only for employee, faculty, or student use;

30. notices of sale;

31. opinions and orders issued by state courts;

32. daily or weekly periodicals (that are summarized in monthly or quarterly publications);

33. personnel manuals;

34. photographs;

35. policy handbooks intended only for internal use;

36. presentations/speeches given at conferences, meetings;

37. programs (announcements of events, training sessions);

38. recruitment materials;

39. reprints (reissued without change);

40. stationery;

41. student publications (produced by students), except for those published by the university or college;

42. telephone directories meant only for employee, faculty, or student use;

43. unedited compilations of data or information submitted via forms or other means from individuals or entities under the regulation of a state agency;

44. volunteer newsletters; and

45. websites in their entirety.

La. Admin. Code tit. 25, § VII-4305

Promulgated by the Department of Culture, Recreation and Tourism, Office of the State Library, LR 8:187 (April 1982), amended LR 28:1577 (July 2002), amended by the Department of Culture, Recreation and Tourism, State Library, LR 39:70 (January 2013).

AUTHORITY NOTE: Promulgated in accordance with R.S. 25:122(B).