Kan. Admin. Regs. § 112-104-37

Current through Register Vol. 43, No. 49, December 5, 2024

Section 112-104-37 - Key log

(a) Any sensitive key or critical key may be issued only after completion of a sensitive key or critical key log. The key log shall include the following information:

(1) The date the key was issued or returned;

(2) the key number;

(3) the individual or automated key box issuing the key;

(4) the individual receiving the key;

(5) the time the key was signed out or removed;

(6) the time the key was signed in;

(7) the individual returning the key; and

(8) the individual or automated key box receiving the returned key.

(b) Each individual who signs out a sensitive key or a critical key shall maintain custody of the key until the key is returned to the sensitive key or the critical key box. Keys may be passed only to count team leads and distributed to other count team members during bill validator drops and EGM drops. In the event of an emergency, illness, or injury rendering the individual incapable of returning the key, a supervisor may return the key with a notation on the sensitive key log.

(c) Upon completion, sensitive key or critical key logs shall be forwarded at intervals specified by the facility manager to the accounting or internal audit department, where the logs shall be reviewed and retained. If any discrepancies are found in the key logs, the security or internal auditing department shall begin an investigation and document the discrepancy.

(d) Each facility manager shall maintain a duplicate key inventory log documenting the current issuance, receipt, and inventory of all duplicate sensitive keys. The duplicate key inventory log shall include the following information:

(1) The date and time of the key issuance, receipt, or inventory;

(2) each key name;

(3) each key number;

(4) the number of keys in beginning inventory;

(5) the number of keys added or removed;

(6) the number of keys in ending inventory;

(7) the reason for adding or removing keys; and

(8) the signatures of the two individuals accessing the box.

Kan. Admin. Regs. § 112-104-37

Authorized by and implementing K.S.A. 2008 Supp. 74-8772; effective Oct. 16, 2009.