Iowa Admin. Code r. 821-6.1

Current through Register Vol. 47, No. 11, December 11, 2024

Rule 821-6.1 - Statewide voter registration system requirements

Every county commissioner is required to use the statewide voter registration system maintained by the state registrar for voter registration and election management purposes. The statewide voter registration system shall enable the county commissioner to:

(1) Create a file of all registered voters in the county.

(2) Automatically identify and post all election districts, including school district and director district (if applicable), area college district and director district, municipality or township, and precinct, and any applicable special districts, to every voter registration record which contains a street number and street name in the residence address fields.

(3) Ensure the uniform spelling of street names in all records containing street names, such that the records of all voters whose residence addresses share a street name contain a common spelling of that street name.

(4) Ensure the uniform spelling of city names, such that the records of all voters whose residence addresses share a city name contain a common spelling of that city name.

(5) Prevent duplicate registrations for a given individual. For the purpose of this subrule, a duplicate registration is one which contains the same information in the Iowa driver's license number, Iowa nonoperator's identification number, last four digits of the applicant's social security number, birth date and sex code fields as another record in the same county.

(6) Ensure the compatibility of election districts manually assigned to records with nonstandard addresses.

(7) Ensure that numeric fields in records contain only numeric data, and that alphabetic fields contain only alphabetic data, except that the field for last name may contain one hyphen.

(8) Ensure that all dates are reasonable, e.g., birth date, county registration date.

(9) Ensure that the ZIP code contained in the record is compatible with the city name.

(10) Assign a unique identification number, in lieu of an identification number, to records of voters whose registration forms indicate the voter does not have any of the requested identification numbers.

(11) Allow the capture, retention and reporting of a mailing address different than the residence address.

(12) Create election registers which contain the names of all voters eligible to vote at a polling place, and no others, for any type of election the commissioner is required to conduct, except annexation and other elections when creation or change of an election district is proposed.

(13) Create election registers which identify those voters who are eligible to vote on an issue or for an office at a polling place when some, but not all, voters are eligible to cast a ballot on that issue or for that office.

(14) Receive maintenance files collected from various agencies by the state registrar. This rule is intended to implement Iowa Code section 47.7.

Iowa Admin. Code r. 821-6.1

ARC 7883B, IAB 7/1/09, effective 7/1/09