Iowa Admin. Code r. 288-3.15

Current through Register Vol. 47, No. 11, December 11, 2024

Rule 288-3.15 - Other groups of records

This rule describes groups of records maintained by the agency other than record systems as defined in rule 3.1(17A,22). The records listed may contain information about individuals. Unless otherwise designated, the authority for this office to maintain the record is provided by Iowa Code chapter 13, the statutes governing the subject matter of the record, and the enabling statutes of the agency client, where applicable. All records are stored both on paper and in automated data processing systems unless otherwise noted.

(1)Board records. Agendas, minutes, and materials presented to the Iowa public broadcasting board are available from the administrator's office, except those records concerning closed sessions which are exempt from disclosure under Iowa Code section 21.5 or which are otherwise confidential by law. Board records contain information about people who participate in meetings. This information is collected pursuant to Iowa Code section 21.3. This information is not stored in an automated data processing system.

(2)Administrative records. This includes documents concerning budget, property inventory, purchasing, yearly reports, office policies for employees, time sheets, printing and supply requisitions. These records may contain confidential information as discussed in rule 3.13(22).

(3)Publications. The office receives a number of books, periodicals, newsletters, government documents, and other materials. These materials would generally be open to the public but may be protected by copyright law. Most publications of general interest are available in the state law library.

(4)Office publications. This office issues a variety of materials including teacher's guides, schedule books, brochures and pamphlets, press releases, statistical reports, etc. These publications are open for public inspection, have no personally identifiable information and may have a charge to obtain.

(5)Rule-making records. Official documents executed during the promulgation of agency rules and public comments are available for public inspection.

(6)Office manuals. Information in office manuals such as the employee's manual or desk manuals may be confidential under Iowa Code section I7A.2(I0)y" or other applicable provision of law.

(7)Other records. All other records that are not exempted from disclosure by law.

Iowa Admin. Code r. 288-3.15