60 Ind. Admin. Code 2-2-2

Current through December 4, 2024

Section 60 IAC 2-2-2 - Definitions

Authority: IC 5-15-5.1-5; IC 5-15-5.1-8; IC 5-15-5.1-20

Affected: IC 5-15-5.1-1; IC 5-15-5.1-18

Sec. 2.

The following definitions apply throughout this article:

(1) "AIIM" means Association for Information and Image Management.

(2) "ANSI" means American National Standards Institute.

(3) "Critical records" has the meaning set forth at IC 5-15-5.1-1.

(4) "ISO" means International Organization for Standardization.

(5) "LE" means life expectancy.

(6) "Microfilm", when used as a noun, means a photographic film containing an image greatly reduced in size from the original, and when used as a verb, means the recording of microphotographs on film.

(7) "Microform" is a generic term for any form, usually film, which contains micro images.

(8) "MS" means microfilming standards.

(9) "Oversight committee" means the oversight committee on public records under IC 5-15-5.1-18.

(10) "PIMA" means Photographic & Imaging Manufacturers Association, Inc.

(11) "Record retention schedules" means a series of documents governing, on a continuing basis, the retention and disposition of recurring record series of an agency, court, or organization.

(12) "Record series" means a group of related documents, either as to form or content, which are arranged under a single filing system, or kept together as a unit because they:

(A) consist of the same form;

(B) relate to the same subject;

(C) result in the same activity; and

(D) have certain physical characteristics (tapes, discs, microforms).

(13) "Reproduction" means the process of making an exact copy from an existing document.

(14) "Standard" means a uniformly accepted set of compliances to a predefined norm.

60 IAC 2-2-2

Oversight Committee on Public Records; 60 IAC 2-2-2; filed Feb 23, 1987, 11:30 a.m.: 10 IR 1359; filed Dec 19, 1988, 4:45 p.m.: 12 IR 1088; readopted filed Dec 2, 2001, 12:20 p.m.: 25 IR 1268; filed Mar 28, 2003, 9:38 a.m.: 26 IR 2604; readopted filed Sep 23, 2010, 2:08 p.m.: 20101020-IR-060100425RFA

Readopted filed 11/21/2016, 1:21 p.m.: 20161221-IR-060160430RFA

Readopted filed 11/22/2022, 8:33 a.m.: 20221221-IR-060220307RFA