Section 290 IAC 1-1-2 - Application requirementsAuthority: IC 10-14-4-11
Affected: IC 10-14-3-29; IC 10-14-4-7; IC 10-14-4-8.5
Sec. 2.
(a) An eligible entity suffering disaster damages to public property may apply for a state disaster relief fund public assistance grant. To apply, the applicant must meet the following requirements:(1) Maintain an emergency management program or be incorporated into a county emergency management program that is established before the disaster.(2) Be located in a jurisdiction containing territory covered by a disaster emergency declared by the governor.(3) Conduct a local damage assessment and submit the results to the department, in a method approved by the department, through the county emergency management director within thirty (30) days after the event. Requests for additional time to complete a damage assessment may be granted for good cause shown if made within the thirty (30) day period.(4) Obtain a preliminary determination from the department that the eligible entity has met the public property damage threshold established in IC 10-14-4-7. In making the determination, the department shall review the damage assessment to verify the costs are legitimate, limited to public property damage, and meet or exceed the threshold.(5) Comply with the requirements in IC 10-14-4.(6) Complete an application on a form and in a manner provided by the department, which includes the following information:(A) The name and title of the person who will act as the applicant's agent.(B) A line item description of: (i) the verified damage, response, and repair or replacement costs, by category, for which assistance is requested;(ii) whether the damage or cost is or may be covered by insurance, donated services, goods, or money, or recouped in any other way; and(iii) whether and to what extent mitigation funds under 290 IAC 1-3-2 (a)(1) are being requested to restore the damaged public property to prevent loss from future disasters. Costs for backfill employees may only be included if they satisfy the requirements of IC 10-14-4-8.5.(C) The email address of the applicant.(D) The mailing address of the applicant.(E) The office phone number of the applicant.(F) The amount and scope of insurance coverage held by the applicant.(G) The latest U.S. census population total for the applicant or, if requesting a variance for population calculation, the U.S. census population estimate. (H) A copy of the local disaster emergency declared for the event under IC 10-14-3-29.(I) The types of mitigation activities described in IC 10-14-4-7(d) the applicant has completed, and were current, as of the date of the event.(J) A signed statement by the applicant's executive that certifies: (i) the information in the application is accurate and complete;(ii) the damaged public property is the responsibility of the applicant;(iii) at the time of the disaster, the applicant had in effect an emergency operations plan, which was implemented in a timely manner at the beginning of the disaster;(iv) the applicant's commitment of local resources; and(v) state assistance is required to supplement local resources to effectively respond to the disaster.(K) Other information as required by the department to make eligibility and award determinations, including any variances requested.(7) Submit the application to the department within ninety (90) days after the governor declares the state of disaster emergency.(b) As provided in section 2.5 of this rule, the grant will be provided on a reimbursement basis. If the applicant believes it will need a working capital advance to be able to cover its expected disbursement needs during the initial stages of its rebuilding and recovery projects, the applicant may request a working capital advance. If the applicant is requesting a working capital advance, the applicant must include the following information in its grant application: (1) The amount of the working capital advance being requested.(2) The basis for this amount.(3) Enough information demonstrating that it will not be able to proceed with the project unless a working capital advance is provided.Department of Homeland Security; 290 IAC 1-1-2; filed Jan 25, 2001, 11:15 a.m.: 24 IR 1609; readopted filed Sep 25, 2007, 9:07 a.m.: 20071010-IR-290070492RFA; filed Jan 3, 2011, 12:54 p.m.: 20110202-IR-290100481FRAReadopted filed 6/23/2017, 9:50 a.m.: 20170719-IR-290170254RFAReadopted filed 5/12/2023, 9:46 a.m.: 20230607-IR-290230126RFAFiled 11/8/2024, 2:23 p.m.: 20241204-IR-290240262FRA