Idaho Admin. Code r. 58.01.22.032

Current through September 2, 2024

Section 58.01.22.032 - DETERMINATION OF ELIGIBILITY OF COSTS

The Department will review the application, including any contracts required to be submitted with the application, to determine whether the costs are eligible costs for funding.

01.Eligible Costs. Eligible costs are those determined by the Department to be:

a. Necessary costs;

b. Reasonable costs; and

c. Costs that are not ineligible as described in Subsection 032.05.

02.Necessary Costs. The Department will determine whether costs are necessary by comparing the tasks for which the costs will be incurred to the scope of the project as described in the plan of study for the planning document.

03.Reasonable Costs. Costs will be determined by the Department to be reasonable if the obligation to pay the costs is the result of or will be the result of the applicant's compliance with applicable competitive bidding requirements and requirements for professional service contracts, including without limitation, the requirements set forth in Sections 67-2801 et seq., 67-2320, 59-1026, and 42-3212, Idaho Code.

04.Examples of Costs That May Be Eligible. Examples of costs that may be eligible, if determined necessary, reasonable and not ineligible costs include:

a. Costs of salaries, benefits, and expendable material the qualified entity incurs in the project except ordinary expenses such as salaries and expenses of a mayor; city council members; board; or a city, district or board attorney;

b. Professional and consulting services, specifying costs of individual tasks.

c. Engineering costs specifying costs of individual tasks, directly related to the planning of facilities including but not limited to the preparation of a planning document and environmental review report;

d. Financial, technical and management capability analysis;

e. Public participation for alternative selection;

f. Certain direct and other costs as determined eligible by the Department; and

g. Legal costs necessary to allow for the completion of the facility plan.

05.Ineligible Project Costs. Costs which are ineligible for funding include, but are not limited to:

a. Planning not directly related to the project;

b. Personal injury compensation or damages arising out of the project;

c. Fines or penalties due to violations of, or failure to comply with, federal, state, or local laws;

d. Costs outside the scope of the approved project;

e. Ordinary operating expenses such as salaries and expenses of a mayor, city council members, city attorney, district or association personnel costs, and acquiring project funding;

f. Preparation of a grant application;

g. All costs related to assessment, defense and settlement of disputes, unless such costs are integral to the completion of the project;

h. Costs of supplying required permits or waivers; and

i. Costs incurred prior to award of the grant unless specifically approved in writing as eligible pre- award costs by the Department;

06.Notification Regarding Ineligible Costs. Prior to providing a grant offer, the Department will notify the applicant that certain costs are not eligible for funding and the reasons for the Department's determination. If such costs are included in the engineering contract, the Department will also provide notification to the engineer. The applicant may provide the Department additional information in response to the notice.

07.Eligible Costs and the Grant Offer. The grant offer will reflect those costs determined by the Department to be eligible costs. The grant offer, however, may include estimates of some eligible costs that have not yet been set. Actual eligible costs may differ from such estimated costs set forth in the grant offer. In addition, grant disbursements may be increased or decreased if eligible costs are modified.

Idaho Admin. Code r. 58.01.22.032

Effective March 31, 2022