Idaho Admin. Code r. 05.01.04.251

Current through September 2, 2024

Section 05.01.04.251 - DOCUMENTATION

01.Shift Log. The detention center maintains documentation including time notations on each shift which includes the following information, at a minimum:

a. Direct care staff on duty;

b. Time and results of security or well-being checks and head counts;

c. Names of juvenile offenders received or discharged with times recorded;

d. Names of juvenile offenders temporarily released or returned for such purposes as court appearances, work/education releases, furloughs, or other authorized absences from the detention center with times recorded;

e. Time of meals served;

f. Times and shift activities, including any action taken on the handling of any routine incidents;

g. Notation and times of entry and exit of all visitors, including physicians, attorneys, volunteers, and others;

h. Notations and times of unusual incidents, problems, disturbances, escapes;

i. Notations and times of any use of emergency or restraint equipment; and

j. Notation and times of perimeter security checks.

02.Housing Assignment Roster. The detention center maintains a master file or roster board indicating the current housing assignment and status of all juvenile offenders detained.

03.Visitor's Register. The detention center maintains a visitor's register in which the following will be recorded:

a. Name of each visitor;

b. Time and date of visit;

c. Juvenile offender to be visited; and

d. Relationship of visitor to juvenile offender and other pertinent information.

04.Juvenile Detention Records. The detention center will classify, retain and maintain an accurate and current record for each juvenile offender detained, in accordance with the provisions of Title 31, Chapter 8, Section 31-871, Idaho Code. The record will contain, at a minimum, the following:

a. Booking and intake records;

b. Record of court appearances;

c. Documentation of authority to hold;

d. Probation officer or caseworker, if assigned;

e. Itemized inventory forms for all clothing, property, money, and valuables taken from the juvenile offender;

f. Classification records and information about a resident's personal history and behavior to reduce the risk of sexual abuse by or upon a resident;

g. Documentation of education as outlined in PREA Standard Section 115.333;

h. Rule infraction reports;

i. Records of disciplinary actions;

j. Grievances filed and their dispositions;

k. Release records;

l. Personal information and emergency contact information;

m. Documentation of a completed intake medical screening;

n. Visitor records;

o. Incident reports;

p. Photographs.

05.Incident Reports. Any person involved in or witness to an incident will write an individual incident report. The incident report includes, at a minimum, who, what, when, where, why, how, and action taken. Incidents reports are written for situations including, but not limited to, the following:

a. Any criminal act;

b. Use of force;

c. Use of restraints, except for transfer;

d. Suicide or attempted suicide;

e. Escape or attempted escape;

f. Emergencies;

g. Serious rule violations;

h. Cross-gender searches;

i. Body cavity searches;

j. Seizure and disposition of contraband; and

k. Any incident deemed serious enough to disrupt or disturb the security, safety, and orderly operations or well-being of the center, staff, juveniles, or public.

06.Incident Report Review. All incident reports are reviewed by the detention center administrator, or designee, and be maintained as part of the detention center records.

Idaho Admin. Code r. 05.01.04.251

Effective July 1, 2024