Section 3-142-301 - State agency planning activities(a) To make decisions on the type and amount of services to purchase, purchasing agencies shall carry out planning activities, including but not limited to: (1) Receiving information from funders, including the legislature, federal agencies, and private foundations on funding terms and conditions;(2) Asking for information from other state agencies on services to the same community, families, children, adults, or school, or on cooperative strategies to make progress towards achieving a shared goal;(3) Utilizing the contracts database issued by the administrator to analyze information on similar services and services to the same community or target groups;(4) Taking into account the views of service recipients and community advocacy organizations on conditions affecting the achievement of mandated goals;(5) Taking into account the views of provider organizations on how to improve service specifications to better achieve mandated goals, a request for information may be utilized as provided in section 3-142-202;(6) Analyzing information from program monitoring and evaluation reports for current contacts; and(7) Analyzing socio-economic and health data for trends, and analyzing waiting lists and client satisfaction surveys to determine demand factors.(b) Agencies determine planning activities. Purchasing agencies shall determine which types of planning activities they will carry out, and at which time intervals, based on the type of service being purchased, the availability of staff and resources; and the scope of purchasing agency discretion to adjust the type or amount of services being purchased. When a competitive procurement is subsequently conducted, planning activities utilized shall be listed in the request for proposals.(c) Planning information part of budgeting. Planning information shall be considered in the purchasing agency's biennium budgeting process, but does not solely determine budget recommendations. Purchasing agency budget recommendations are subject to decision-making at the departmental and executive levels in order to ensure accordance with statewide program and fiscal priorities.(d) Public inspection of planning information activities. A brief reference to the planning activities utilized by a purchasing agency for consideration in the budgeting and purchasing decisions for services shall be included in the request for proposals. The referenced documents shall be made available for public inspection.[Eff 6/19/99; am and comp JAN 23 2006] (Auth: HRS § 103F-106) (Imp: HRS § 103F-301)