Rule 665-2-4-.01 - Procurement ProceduresAll technology purchases involving the expenditure of public funds by agencies or GTA shall be in conformity with the "Best Value" information technology procurement requirements set forth in these rules. Exemptions may be granted by GTA where a waiver, special delegation, exemption or an emergency or pressing need purchase is permitted by rule. Information technology procurements not covered by statewide firm, convenience or service contracts issued by GTA shall comply with the following delegations and procedures:
(a) Small Purchases: A small purchase is defined as the purchase of goods and services, where the expenditure of public funds is twenty-five hundred dollars ($2,500) or less. If the needed technology resource can reasonably be expected to be acquired for less than two thousand five hundred dollars ($2,500) and are not available on state contracts or through statutorily required sources, the purchase may be effectuated without competitive bidding. Nothing in this rule shall apply to, or effect the laws, rules and regulations governing emergency purchases. The using agency or GTA shall award contracts for small purchases.(b) Purchases Governed by General Delegation: 1. For purchases made by an agency or GTA involving an expenditure of public funds over two thousand five hundred dollars ($2,500) up to the general delegation limit established by the CIO, the agencies or GTA shall use the following methodologies to encourage competition: (i) The agency or GTA shall issue solicitation documents requesting or inviting offers;(ii) The agency or GTA shall include in solicitation documents standard language, including terms and conditions as published by GTA on GTA IT procurement website. If additional terms and conditions are used, they shall not conflict with GTA's standard terms and conditions unless prior written approval is obtained from GTA for unusual requirements; and,(iii) The agency may request distribution lists, if available from GTA, and use them in addition to distribution lists maintained by the agency for the purpose of soliciting competition.2. Agencies shall advertise their solicitations through GTA for purchases exceeding ten thousand dollars ($10,000) up to the general delegation established by the CIO. Agencies must advertise the purchases through the Georgia Procurement Registry.3. The agencies may award contracts under their general delegation.(c) Procurement Procedure: Where the total requirements for goods or services involve an expenditure of public funds that exceed the general delegation established by the CIO, offers shall be solicited as follows: 1. Competitive offers for goods and services shall be solicited by GTA via advertisement, unless the advertising requirement is waived by the CIO or his designee subject to the provisions of Rule 665-2-4-.14 of this Section. This shall include offers for statewide term or convenience contracts.2. Notwithstanding any waiver, general delegation, or exemption rules; all telecommunications goods and services shall be procured by GTA.Ga. Comp. R. & Regs. R. 665-2-4-.01
O.C.G.A. Secs. 50-25-7.2, 50-25-7.3, 50-25-7.5, 50-25-4.
Original Rule entitled "Procurement Procedures" adopted. F. Apr. 16, 2001; eff. May 6, 2001.