Ga. Comp. R. & Regs. 268-10-2-.03

Current through Rules and Regulations filed through November 21, 2024

Rule 268-10-2-.03 - School Eligibility Documentation Requirements

To apply for eligibility to participate in the GHEAC Programs, an institution must complete the Institutional Questionnaire and provide the following documentation:

(a) Annual Report prepared by the institution or by the institution's accrediting agency, if the accrediting agency requires such a report;

(b) All the admission tests and, particularly those utilized for students who have not earned a high school diploma or GED;

(c) Most recent Eligibility Letter and Program Participation Agreement from the U.S. Department of Education;

(d) Copy of any student enrollment contracts; if applicable;

(e) Current school catalog (curriculum information, including courses offered and length of program);

(f) Letter(s) of accreditation application(s), and most recent certificate(s);

(g) All financial aid brochures available to students;

(h) Most recent Fiscal Operations Report;

(i) Refund Policy;

(j) Tropical financial aid packet given to students;

(k) Audited financial statements for the two most recent fiscal years, including Balance Sheet, Income Statement, Cash Flow Statement, and Notes to Financial Statements. Copies of same are also required of the institution's parent company, if any. Tax returns for the two most recent fiscal years must also be provided. If the school is a proprietary institution and newly incorporated, personal financial statements of the primary owner and all shareholders owning 10% or more of the common stock;

(l) Most recent program reviews and audits available from all of the following sources:

1. U.S. Department of Education;

2. Other guarantee agencies;

3. Accreditation agencies;

4. State licensing agencies;

(m) Most recent Auditor's Report as required under 34 CFR 668.23(d)(1), including Statement of Changes in Student Financial Aid (SFA) Program Fund Balances, and Auditor's Report on Internal Control used in Administering Student Financial Assistance Programs;

(n) Statement which declares that the owner (if proprietary institution) or chief executive officer (all other institutions) has not been convicted of a felony;

(o) Brief description of the institution's entrance and exit counseling and copies of all materials used in this counseling;

(p) Description of the advertising activities in which the institution has engaged during the past year. Also attach examples of any print advertising use during this period. If the institution utilizes commissioned sales representatives in the recruitment of students, include a description of the involvement of such individuals in admissions decisions, in decisions to award student financial assistance, and in presenting financial aid information to prospective students;

(q) Any Student Consumer Information including the following (if not in the school catalog):

1. Satisfactory Progress Standards;

2. Leave of Absence Policy;

3. Admission's Policies;

4. Ability to Benefit Policies;

5. Attendance Policies

Ga. Comp. R. & Regs. R. 268-10-2-.03

Ga. L. 1987 p. 564 (Ga. Code Ann. 20-3-261).

ER 268-10-2-0.2-.03 was F. Aug. 31, 1992, eff. Aug. 27, 1992, the date of adoption, to remain in effect for a period of 120 days or until the effective date of a permanent Rule covering the same subject matter superseding said ER, as specified by the Agency.

Amended: Permanent Rule entitled "School Eligibility Documentation Requirements" adopted. F. Nov. 20, 1992; eff. Dec. 10, 1992.